Office Manager & Executive Assistant

Office Manager & Executive Assistant
Nefesh B’Nefesh – Jerusalem (Full-Time, 9:00–17:00)

Nefesh B’Nefesh is seeking an experienced, fully bilingual Office Manager & Executive Assistant to join our Jerusalem office.

This role is essential to ensuring the smooth and efficient day-to-day operation of the office and front desk, while providing high-level administrative support to management. The ideal candidate is proactive, detail-oriented, able to meet deadlines, and communicates effectively in both English and Hebrew.

Key Responsibilities

• Oversee all aspects of office management, including supplies, vendors, and event logistics
• Manage departmental budgets, oversee payments, and invoice processing
• Supervise front desk operations and ensure a high standard of customer service
• Welcome visitors and Olim, and direct them to the appropriate departments
• Manage and prioritize incoming and outgoing communications (phone calls, emails, mail, and deliveries)
• Serve as a liaison between staff and external vendors, including maintenance, delivery services, and transportation providers
• Schedule meetings, and take care of administrative tasks for senior management
• Arrange complex travel plans for senior staff

Requirements

• Native-level English and fluent Hebrew (spoken and written)
• Minimum of 3 years’ administrative experience, including complex scheduling
• Strong interpersonal skills with the ability to build and maintain professional relationships
• Proficiency in Microsoft Office and CRM systems
• Solid understanding of office management and basic accounting procedures
• Excellent organizational, time management, and problem-solving skills
• Strong communication and negotiation abilities in both English and Hebrew
• Ability to work independently, manage multiple priorities under pressure, and maintain discretion