Executive Administrative Assistant

Northrop Grumman Aeronautics Systems has an opening for an Executive Assistant to the Vice President. to join our Strike division. The selected candidate will provide office management and executive administrative support to the Vice President Strike Operations and Senior Leadership Team (SLT). This position will be located in Palmdale CA.

We offer phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly collaborative workplace. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do. Does this sound like you? Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive environment, as well as our excellent work/life balance.

• →Participate in weekly Executive Level Team meetings and maintain record of events
• →Provide general admin support for office staff
• →Coordinate site quarterly All Hands meetings
• →Support leadership team and staff with company and or customer meetings
• →Partner with Facilities Team and Receptionist for room/facilities set up
• →Team with IT for any computer assistance and set up for new employees
• →Events Coordinator: contact caterers, vendors and equipment suppliers to support events
• →Arrange for offsite meetings and secure meeting facility as needed
• →Maintain Senior Staff calendar with daily/weekly updates
• →Maintain Strike Operations Organization charts
• →Maintain Employee and Contractor email lists
• →Order and maintain inventory of company cell phones per manager requests
• →Maintain all company telephone/cell phone list and distribute weekly updates
• →Order, maintain inventory and distribute all office supplies, business cards, stationery, etc.
• →Order NG Corporate Values/Deployable Behavior Principles badge cards as needed
• →Maintain copier in executive office area, keep supplies on hand and area clean
• →Support travel need for site employees: support employees with domestic Travel, flights, car rentals, hotel, etc.
• →Use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• →Receive, screen and direct incoming calls, visitors, mail and email
• →Maintain files, records, calendars and diaries
• →May arrange business travel, coordinate meeting arrangements, and/or track expenses

• Are a self-motivated, collaborative team player who thrives in a fast-paced environment
• Serve as a trusted advisor and work in partnership with others
• Have a demonstrated ability to manage and drive multiple projects to completion
• Have excellent interpersonal skills and can work with all levels of management
• Have exceptional organizational skills and can prioritize work and follow through on commitments
• Exercise good judgement
• Demonstrate flexibility and agility

• High school diploma and a minimum of six years additional education and/or experience in the administrative professional field or a Bachelor's degree with two years' experience in the administrative professional field.
• An active US Government Top Secret Security Clearance with the ability to obtain and maintain Special Program Access prior to commencement of employment
• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) to compose briefings, reports, correspondence and memorandum.
• Proficiency in Outlook; ability to maintain calendars and coordinate meetings for multiple executives
• Ability to work with minimal supervision and interface effectively at all levels within the organization while protecting and maintaining confidentiality
• Ability to assess priorities and manage multiple administrative tasks

• Proficiency in business and travel expense system (iTrips, Concur or similar)
• Experience in planning and providing logistical support for meetings and events
• Effective networking skills to be able to find solutions to wide range of issues
• Experience supporting international business needs
• Experience supporting senior level management/customers in a dynamic program environment