Sentinel Administrative Assistant 4 - 20450

• Providing support to Director’s team, including scheduling internal and external meetings.
• Manage a complex and dynamic executive calendar, strategically prioritizing competing demands, resolving conflicts.
• Coordinate travel, including itineraries, transportation, lodging, schedule changes, and timely expense reporting.
• Manage executive office information flow, ensuring time-sensitive emails, information, requests, decisions, and commitments are appropriately prioritized and addressed.
• Anticipate executive needs, identify emerging issues, and proactively resolve or elevate matters requiring executive attention.
• Office seating coordination with facilities.
• Maintaining various forms/files/folders/access lists.
• Facilitate meetings and conferences, coordinate content and logistics, share materials, capture and distribute appropriate notes, meeting minutes and action items.
• Escort cleaning personnel.
• Build and maintain strong working relationships, communicating with executive, administrative and management personnel to gather or convey relevant information.
• Answering questions related to office operations, established policies, procedures, and procedures.
• Independently prioritize and execute multiple concurrent assignments in a high-tempo environment while maintaining accuracy and attention to detail.

• High School Diploma/GED or higher and a minimum of 6+ years of experience providing Administrative or Executive support.
• Must be a U.S. Citizen with the ability to obtain a DoD Secret Security Clearance.
• Advanced Proficiency with Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Ability to work with minimal supervision.
• Demonstrated outstanding verbal, interpersonal and written communication skills.
• Ability to be an exceptional team player, interface well at all levels in the organization.

Preferred Qualifications:

• Active DoD Secret Security Clearance.
• Proficiency in business and travel expense system Concur (or similar) with complex, frequently changing travel.
• Demonstrated ability to manage multiple administrative projects and initiatives.
• Strong interpersonal, organizational and problem solving skills.
• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented and assertive as necessary and able to execute projects and tasks independently.
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.
• Experience in planning and providing logistical support for meetings and events.