Executive Assistant

Niron Magnetics is commercializing the first new permanent magnetic material in decades—a breakthrough Iron Nitride technology that eliminates rare earths, strengthens supply chains, and drives a more sustainable future. At Niron, we’re not improving what exists—we’re building what’s never existed before. The materials, processes, and standards are being created in real time by our team.  We were named one of “America's Top GreenTech Companies” for 2024 and 2025 by TIME Magazine, Fast Company World Changing Ideas wins in 2024, 2025 and winners of the Minneapolis/ St. Paul Business Journal Minnesota Manufacturing Awards in 2025 and 2026. 

As we scale to commercial production, your impact is immediate and visible—on the plant floor, in the lab, and in the products our customers bring to life. We set a high bar because what we’re building will last—and so will the legacy of the people behind it.

The Executive Assistant will report directly to the Manager, Executive Office, providing hands-on administrative support to Vice Presidents and others as assigned. This role coordinates calendars, meetings, travel, expenses, and documents, with guidance from the Manager, Executive Office on complex requests and competing priorities.

This role works with colleagues across the company and some external partners. Strong interpersonal skills, clear written communication, and a professional, service-oriented approach are essential. Confidentiality and discretion are expected in all matters.

• →Maintain calendars for assigned leaders, schedule meetings across time zones, and flag scheduling conflicts for guidance.

• →Coordinate meetings, prepare agendas and materials, arrange meeting spaces, and track follow-up action items.

• →Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries, following company policy. Assist with travel changes and escalate complex issues.

• →Prepare and process expense reports and reimbursements accurately and on time, according to company policy.

• →Coordinate routine communications and share timely updates between supported leaders and other departments.

• →Track assignments and deadlines, and seek guidance from the Manager, Executive Office when priorities compete or requests are unclear.

• →Maintain organized documents and records, support routine administrative needs, and flag issues that require additional support.

• →Adapt to changing schedules and requests while handling company and employee information with discretion and confidentiality.

• →Build positive, professional relationships with internal stakeholders, customers, and external partners.

• →Other duties as assigned. 

• 1–2 years of relevant Executive Assistant or administrative experience, supporting leaders at the VP level or below.

• Bachelor’s degree preferred but not required.

• Comfortable using Microsoft Office, including Word, Teams, PowerPoint, Outlook, and Excel.

• Previous experience in a startup or small business is a plus.

• Sound judgment, professionalism, and discretion when handling sensitive or confidential information.

• Ability to manage routine priorities, recognize when guidance is needed, and escalate complex or conflicting requests.

• Strong written and verbal communication skills and the ability to collaborate across teams and job functions.

• Strong organizational skills, attention to detail, and reliable follow-through on assignments and deadlines.

This position may require access to information, technology, or technical data controlled under U.S. export control laws, including the International Traffic in Arms Regulations (ITAR, 22 C.F.R. Parts 120–130) and the Export Administration Regulations (EAR, 15 C.F.R. Parts 730–774), as well as Controlled Unclassified Information (CUI) as defined under 32 C.F.R. Part 2002. Where such access is required, the Company will evaluate all available license exceptions and exemptions before determining that a formal export authorization is necessary. If an export authorization is required, the Company will determine, based on legitimate business and regulatory considerations alone, whether to pursue one. The Company is not obligated to seek an export authorization in every circumstance, and any decision regarding authorization will never be based on a candidate's citizenship status, immigration status, or national origin. Each candidate's eligibility will be evaluated individually through a consistent, documented review process. The Company complies fully with all applicable federal anti-discrimination laws, including Title VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000e et seq.), the anti-discrimination provisions of the Immigration and Nationality Act (8 U.S.C. § 1324b), and Executive Order 11246 as implemented by 41 C.F.R. Part 60. The Company does not discriminate on the basis of national origin, citizenship status, or immigration status in any aspect of employment. 

This role may involve access to Controlled Unclassified Information (CUI). Candidates selected for roles involving CUI will be required to comply with all applicable safeguarding and handling requirements, including those under NIST SP 800-171 and any governing contractual obligations.