Administrative Assistant 4 - Statewide 4-H YDP Office

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu.

The University of Nevada, Reno Extension is seeking an Administrative Assistant 4 to support the Statewide 4-H Youth Development Program. ***This position does not provide layoff rights and is contingent upon funding. This position plays a critical role in the administration and coordination of statewide 4-H operations, including program reporting, data management, fiscal coordination, event planning, and administrative support for multiple statewide initiatives. This position is based at the UNR Redfield Campus in South Reno, NV.

As a key member of the State 4-H team, the successful candidate will collaborate with Extension faculty and staff, volunteers, youth development professionals, external organizations, and community partners to help ensure the success of Nevada 4-H programs and events across the state.

Key responsibilities include:

• →Coordinate statewide reporting and compliance activities, including enrollment, participation, and program outcome reporting.
• →Serve as the statewide administrator for 4-H Online and related program management systems.
• →Support fiscal and administrative operations, including purchasing, travel, p-card reconciliation, budget tracking, and grant-related documentation.
• →Coordinate statewide, regional, and national 4-H events, trainings, conferences, and outreach activities.
• →Develop and maintain administrative procedures, records, reports, and program documentation.
• →Serve as a liaison between county offices, statewide faculty and staff, volunteers, external partners, and stakeholders.
• →Assist with communications, publications, website updates, and program resource development.
• →Provide administrative support for statewide initiatives including 4-H Camp, Shooting Sports, and other youth development programs.

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Ability to lift up to 20 lbs. for event set-up and materials transport is required.

This position requires candidates to complete and successfully pass a fingerprinting/background check.

Candidates with the following are encouraged to apply:

• Experience coordinating multiple projects and priorities in a fast-paced environment.
• Strong organizational, communication, and problem-solving skills.
• Experience working with databases, spreadsheets, reporting systems, and Microsoft Office applications.
• Experience supporting educational, nonprofit, youth development, Extension, or public-sector programs.
• Experience coordinating events, trainings, or statewide initiatives.
• Experience with financial processes, budget tracking, purchasing, or grants administration.
• Experience managing databases, program records, or reporting systems.
• Ability to work independently while collaborating effectively with diverse stakeholders across multiple locations.

The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada’s original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries.

Classified by the Carnegie® Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie® Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times’ “Top Colleges for Economic Diversity.”

Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada’s first medical school – the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics.

The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University’s physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty.

Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google’s TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation.

In 2023, the U.S. Department of Commerce’s Economic Development Administration (EDA) announced that Nevada – led by the University of Nevada, Reno – was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada’s Tech Hub will strengthen America’s lithium batteries, critical elements and other electric vehicle materials industry sectors within the state.

Through its commitment to high-impact education, world-improving research and creative activity, and outreach that’s transforming Nevada’s communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world.

The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students’ cognitive growth and academic achievement – all while remaining one of the best values in American higher education.

For more information, please visit the University’s website.

A valid Class “C” driver’s license or higher operator’s license.

The typical work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. Some evening, weekend, or offsite work may be required to support statewide 4-H events. The schedule is subject to change based on organizational needs.

Some travel may be required to support statewide 4-H events.

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Hiring Manager – Lindsay Chichester, lchichester@unr.edu

Search Coordinator – Lindsey Barnes, lindseybarnes@unr.edu

Please note that once you submit your application, the only attachments viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachments to the cover letter, references, and other documents sections of the application will not be viewable to you after you submit your application. All uploaded attachments will be on the application for the committee to review. To request updates to attachments before the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu.