Office Administrator at Phoenix, AZ

Role : Office Administrator
Location: Phoenix, AZ

About NucleusTeq

NucleusTeq is a software services, solutions, and products company enabling Fortune 1000 customers across the USA, Canada, UK, and India to modernize with Data, Cloud, AI/ML, Enterprise Automation, and Digital Engineering. We’ve delivered sustained hyper-growth and are scaling globally with a sharp focus on measurable customer outcomes.

Job Overview

We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality.

Key Responsibilities

• Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.

• Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal communications and correspondence.

• Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.

• Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.

• Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.

• Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.

• Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.

• Event and Meeting Coordination: Organize meetings and internal events, and manage logistics for off-site gatherings.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.

• Strong organizational and time-management skills, with the ability to multitask effectively.

• Excellent written and verbal communication skills.

• Proficiency in office software (e.g., Microsoft Office Suite).

• Familiarity with budgeting, expense tracking, and record-keeping.

• Ability to handle sensitive information with discretion.

• Bachelor’s degree required.