Administrative Assistant I

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

The Office of Juvenile Affairs (OJA) is searching for an Administrative Assistant to join our team at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. This position requires knowledge of modern office methods and procedures and the ability to handle confidential work. We encourage those with administrative support and technical clerical experience to apply.

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

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  Trains other staff.

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  Assigns projects to staff as needed; develops and places in operation special procedures.

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  Initiates correspondence requiring knowledge of agency or program procedures and policies.

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  Develops and maintains confidential or complex files.

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  Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.

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  Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.

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  May supervise subordinate staff.

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  Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.

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  Coordinates activities with internal and external customers.

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  May establish educational and/or training programs.

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  Interviews callers, arranges appointments, and handles office details.

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  Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, confidentiality standards, and the code of ethical behavior.

• Ability to multi-task and adapt to demanding and changing timelines.

• Ability to maintain a high degree of discretion, integrity and sensitivity to confidentiality and privacy.

• Ability to work effectively in a team environment while building strong relationships with all levels of staff and effectively collaborating, communicating, respecting, and assisting peers.

Education and Experience requirements at this level consist of four years of technical clerical office work; or an equivalent combination of education and experience.

• Must be willing fulfill any job-related travel normally associated with this position and possess a valid Oklahoma driver’s license for operating state-owned vehicles.

• Must be able to pass OSBI and FBI background check.

• A trial period of 12 months will be required.

The Office of Juvenile Affairs has determined that some positions in this job family are safety sensitive as defined by 63 O.S. § 427.8.

The State of Oklahoma is an equal opportunity employer

HOPE. COMPASSION. COMMITMENT. As a Hope-centered agency the Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families with the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. Check out why we are passionate about juvenile affairs and believe it is the career for you!

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

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