Executive Assistant to the President & CEO

Old Dominion Electric Cooperative (ODEC) provides reliable, cost-effective, environmentally balanced, wholesale electric services to our 11-member distribution cooperatives in Virginia, Maryland, and Delaware. Our core business is generating, purchasing, and delivering electricity to our members. ODEC is a not-for-profit generation and transmission cooperative that operates for the benefit of our members, who are our owners. Our home office is located in Glen Allen, Virginia.

Seeking a highly organized, professional, and proactive Executive Assistant to support the President & Chief Executive Officer, Senior Vice President & Chief Financial Officer, and Senior Vice President & Chief Legal Officer. Ensure the efficient operation of executive and Board functions by managing executive office activities, coordinating Board and management meetings, arranging travel, and supporting corporate governance activities. Serve as a trusted partner to executive leadership while maintaining the highest level of professionalism, discretion, and confidentiality.

• →Support executive leadership with outside board affiliations, industry associations, and professional organizations.
• →Coordinate meetings, conferences, and events associated with external board and industry activities.
• →Participate on project teams and special assignments as directed.

• Manage calendars, schedules, and meeting priorities for the President & CEO.
• Prepare schedule updates to support timely and effective attendance at meetings and events.
• Screen incoming calls, correspondence, and inquiries, responding independently when appropriate.
• Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.
• Prepare expense reports and coordinate required approvals.
• Serve as a liaison between executive leadership, Board Members, Member-Owners, senior managers, employees, and external stakeholders.
• Respond to inquiries from Board Members and Member-Owner personnel.
• Maintain electronic and physical filing systems and records.
• Anticipate and resolve administrative and operational challenges.
• Perform complex and highly confidential administrative functions while safeguarding sensitive corporate information.

• Coordinate Board meetings, committee meetings, management meetings, conferences, receptions, Board dinners, and the ODEC Annual Meeting.
• Arrange meeting facilities, catering, audiovisual equipment, lodging, transportation, and related logistics.
• Prepare and distribute Board notices, agendas, meeting materials, and invitations.
• Record, draft, circulate, and distribute Board and committee meeting minutes.
• Manage event logistics and vendor relationships while maintaining budget objectives.

• Prepare governance-related documents for review, approval, signature, and distribution.
• Support communications and coordination activities for the Nominating, Executive, Bylaws, and Director Compensation Committees.
• Assist with Board governance and corporate administration activities.

• Coordinate correspondence and communications for Finance, Audit, and Bylaws Committee activities.
• Assist with the preparation and coordination of annual Director and Executive Officer Questionnaires used for regulatory and financial reporting requirements.
• Support Finance, Accounting, and Treasury administrative activities as assigned.

• Arrange complex domestic and international travel for executive leadership and Board Members.
• Coordinate air transportation, hotel accommodations, ground transportation, meeting registrations, and related travel logistics.
• Compile and distribute travel itineraries and meeting materials.
• Ensure travel arrangements align with organizational expectations and budget requirements.

• Minimum of 10 years of progressively responsible administrative experience.
• Minimum of 5 years supporting senior executives, corporate officers, or a Board of Directors.
• Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.

• Demonstrate advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrate exceptional organizational, planning, and time-management skills.
• Communicate effectively with executives, Board Members, employees, Member-Owners, and external stakeholders.
• Prioritize multiple projects and competing deadlines while maintaining attention to detail.
• Exercise sound judgment and discretion when handling confidential information.
• Deliver exceptional customer service and professionalism.
• Identify issues, analyze information, and implement practical solutions.
• Work independently with limited supervision.

• Experience supporting a Chief Executive Officer, executive leadership team, or Board of Directors.
• Knowledge of Board governance, corporate administration, and committee operations.
• Experience coordinating large meetings, conferences, and executive events.
• Experience negotiating vendor agreements and managing event-related budgets.

• High school diploma or equivalent required.
• Associate degree in Business Administration, Communications, or a related field preferred.

• Occasional travel may be required.

• Work primarily in a standard office environment.
• Perform prolonged computer and screen-based work.
• Communicate effectively through verbal, written, and electronic methods.
• Manage multiple priorities in a fast-paced environment.
• Occasionally travel to support Board meetings, conferences, and company events.

Compensation: $95,603 to 106, 225

Compensation range: $95,603 to 106,225

Based on the requirements of this role, the target rate we anticipate paying the selected candidate is $52.97 per hour. If an employment offer is extended, the rate offered will be determined based on several factors, including (but not limited to) relevant experience, skills, education, and certifications. Depending on an individual’s qualifications, the offered rate may exceed this target.

We offer a competitive salary, defined benefit retirement security (pension) plan, medical, dental, vision, 401(k) company match, vacation based on relevant years of experience, generous sick time accrual and holiday pay in addition to many other benefits offerings. Please apply via this link www.odec.com/careers for consideration.   

ODEC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

 This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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