OFFICE MANAGER / EXECUTIVE ASSISTANT (f/m/d)

Founded in 2025, Omnisent is a Munich-based defense technology company developing fully autonomous, Counter-UAS system. We are a small, high-output team from Cambridge, Imperial College, MIT, and BCG united by a mission to redefine modern airspace security.

We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.

• Coordinate calendars, meetings, and appointments for the founders and leadership team
• Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
• Handle expense reports, invoices, and other accounting/admin tasks
• Support travel planning and logistics for team members and leadership
• Organize internal events, team activities, and offsites
• Act as a go-to point of contact for general organizational and administrative matters across the company
• Support onboarding logistics for new hires (equipment, access, workspace setup)

• Prior experience in office management, executive assistant, or administrative support role
• Highly organized, reliable, and comfortable juggling multiple tasks and priorities
• Strong communication skills in German and English
• Proactive mindset – you notice what needs to get done and take care of it without being asked
• Comfortable handling confidential and sensitive information with discretion
• Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
• EU work authorization

• Experience supporting founders or leadership teams in a startup environment
• Familiarity with basic bookkeeping or working alongside external accountants/tax advisors