Executive Assistant

At Pacific Health Group, we are at the forefront of revolutionizing healthcare. You will play a vital role in this mission. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team.

The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. (The candidate must be based in Southern California, preferably Riverside County) to provide in-person support.

Executive Support & Administration

• →Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
• →Draft, proofread, and prepare correspondence, reports, and presentations.
• →Serve as the primary point of contact for the executive, screening calls, emails, and communications.
• →Handle confidential information with the highest level of discretion.

Meeting & Event Coordination

• →Plan, organize, and execute meetings, board sessions, and company events.
• →Prepare agendas, materials, and follow-up action items.
• →Document meeting minutes, track deliverables, and ensure accountability on next steps.
• →Support ad hoc projects and initiatives led by the Executive Team.

Project & Office Management

• →Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
• →Anticipate executive needs and proactively resolve potential issues.
• →Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
• →Maintain efficient office systems and oversee internal communications to ensure alignment across teams.

Travel & External Engagement

• →Arrange and coordinate business travel, accommodations, and itineraries.
• →Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
• →Build and maintain relationships with stakeholders, vendors, and partners.
• →Prepare briefing documents, presentations, and communication materials tailored to external stakeholders

Education & Experience

• Bachelor’s degree in Business Administration or related field preferred
• 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership

Knowledge & Skills

• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
• Strong research and analytical skills
• High level of discretion and integrity in handling sensitive information

• Valid California Driver's License and active auto insurance meeting CA requirements
• Reliable personal vehicle for daily work use
• Successful completion of background check (including MVR)
• Must be able to travel up to 60-70% within the county to conduct in person visits
• Must successfully complete a Testlify skills assessment
• Must have a reliable working laptop for the first 21 days of employment (personal equipment stipend) until company issued laptop is received
• Must have effective Time Management skills
• Must have internet speed of - 300+ mbps download and 25+mbps upload
• Must be proficient in technology, including documentation systems, case management platforms, and communication tools
• Must be willing to work occasional evenings and weekends as needed.

• 160 Hours of Paid Time Off (PTO)
• 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
• 4 Paid Volunteer Hours per Month to support causes you care about
• Bereavement Leave, including Fur Baby Bereavement

• 90% Employer-paid Employee-Only Medical Benefits
• Flexible Spending Account (FSA)
• Short-Term & Long-Term Disability | AD&D
• Employee Assistance Program (EAP)

• 401(k) with Company Match
• Monthly Stipend
• Opportunities for professional development and internal growth

Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include:

• Submission of a completed internal application via our HRIS system
• A formal pre-screen with our recruiting team
• Completion of a skills assessment (if applicable to the position)
• Participation in a final interview with hiring leadership
• Receipt of a formal verbal offer from our authorized hiring team

Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location.

All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.