Administrative / Office Assistant - PR Assistant - Japanese Bilingual

United States·Schaumburgmid

OtherOffice Assistant

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Quick Summary

Overview

A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events,

Technical Tools

OtherOffice Assistant

A nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities.
This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.

Responsibilities

~1 min read

→Answer phone calls and respond to emails from members and external contacts
→Maintain member information, payments, and other records in the database
→Manage office supplies, incoming and outgoing mail, and general administrative tasks
→Prepare and distribute a weekly email newsletter
→Assist with planning and coordinating member, community, and cultural events
→Support fundraising events and Foundation grant activities
→Coordinate event invitations, registrations, and attendee lists
→Assist with meetings and communications with other business and community organizations
→Write and proofread articles and other content for newsletters and online communications
→Support weekend events as needed
→Assist the Executive Director and staff with special projects and other administrative duties

Requirements

~1 min read

Strong communication and interpersonal skills
Excellent organizational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Strong English and Japanese communication skills; native or native-level Japanese preferred
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
Professional and dependable with a positive attitude
Previous administrative, event coordination, customer service, or nonprofit experience is a plus
Associate degree or equivalent experience preferred
Valid driver’s license preferred

Monday–Friday, 9:00 AM–5:00 PM
Hybrid schedule: approximately 2 days in the office and 3 days remote
Some weekend work is required for events
During the initial training period, the position will generally be based in the office for several weeks