Document Controller (Aconex)

Job Description:

Parsons is looking for an amazingly talented Document Controller to join our team!

• →Performs a variety of document control functions for a project or department.
• →Manage and update a document control system to ensure that general program administrative and individual project documents are properly recorded and maintained, request for information is transmitted and responded to, and approvals or denial of approvals are recorded and communicated via Aconex.
• →Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.  Incumbent may be responsible for a small-sized project. 
• →Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation. 
• →Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.  Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• →Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
• →Establish document logs to track the processing of specific control documents.
• →Establish systems and procedures to track the processing of documents such as correspondence, minutes, reports, payment requests, change notices, change orders, claims, requests for information, submittals, schedules, etc.
• →Implement a computerized system for document control.
• →Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.  Expedites review, signature approval, and release of supplier and internally produced documents.
• →May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• →Performs other duties commensurate with functional level and responsibilities.
• →Contributes as a team player who is deadline driven and works well with others.

• A Degree or Diploma in the related discipline.
• Minimum 5 years of document control experience in an engineering design / consulting environment.
• Proficient keyboard skills and a working knowledge of Microsoft Office Suite, particularly Excel and Word.
• Assignments will require a strong working knowledge of ACONEX.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management. 
• Experience working on engineering, construction, or infrastructure projects is preferred.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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