Administrative Assistant

The Administrative Assistant provides administrative and operational support to ensure efficient daily operations of the corporate office, supporting document management, office operations, mail distribution, employee onboarding, meetings, events, inventory, and vendor coordination. This role reports to the Area Administrative Manager.

• →Provides administrative and operational support to maintain efficient office
• →Assists with document organization, indexing, and maintenance of physical and digital records.
• →Updates and maintains office documentation, such as seating charts, SOPs, and tracking spreadsheets.
• →Distributes mail and packages, including handling sensitive documents with accuracy
• →Covers reception as needed on a daily basis.
• →Supports employee onboarding through office tours, name tags, seating coordination, and welcome communications.
• →Help to coordinate meetings, catering, and office events, including room setup and Monitors inventory levels and places supply orders, and receives and verifies deliveries
• →Coordinates with vendors and assists with invoices and order documentation.
• →Maintains organization, cleanliness, and functionality of shared office spaces.
• →Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.

• High School Diploma /GED preferred.
• Experience performing tasks that require a high degree of accuracy and following through to completion.
• Experience prioritizing tasks and meeting deadlines.
• Experience communicating effectively, both verbally and in writing, organizing tasks, and managing time to meet deadlines.
• Intermediate level skills in Microsoft Outlook, Word, Excel, and PowerPoint.

• Frequent walking throughout the office to fulfill office operational needs. Occasional lifting of up to 30 pounds.

• This job operates in an office environment.

• $22.21- $28.27 hourly

Check us out online at www.patriotenvironmental.com.