ARL Office Assistant

• • To be considered for this role, you are required to include a resume/CV and a cover letter outlining why you feel you would be the best candidate for this role.

  Your working location will be fully onsite, located in State College, PA.

   

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)

• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)

• Manage data, files, and calendars

• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed

• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific)

• Assist with all administrative aspects of hiring and onboarding of new hires

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  Prepare classified material including presentations, engineering documents, mailings and data transfers in compliance with requirements of the Defense Counterintelligence and Security Agency (DCSA)

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  Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting

• Microsoft Office (Word, PowerPoint, Excel and Outlook)

• Agility in managing multiple competing priorities

• Resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders

• Demonstrated ability to exercise discretion and confidentiality

• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective

• Current eligibility to obtain a clearance at the Secret level

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). 

FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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