Administrative Assistant

United States·Portlandmid

Administrative AssistantAdministration & Office Support

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Technical Tools

Administrative AssistantAdministration & Office Support

Internal Firm Services

Not Applicable

IFS - Administration

Administrative

PwC in the Caribbean is an integrated network of firms with a culturally diverse marketplace, and a mix of international business, private company and government clients that promise you a career-enriching experience. Our teams work hard every day to help our clients succeed by navigating change, improving their operations, growing their business, and delivering value to their customers.

Critical attributes of this position include: a positive, proactive “can do” attitude and excellent customer service, interpersonal and communication skills. Attention to detail, the ability to handle multiple priorities and flexibility to adapt to changing demands and deadlines are essential.

Document Production - typing, formatting and editing of proposals, reports, drafting standard and non-standard correspondence, spreadsheets and presentations using MS Office or proprietary software as required, while adhering to branding standards

Calendar management – monitor and/or manage assigned partner(s) calendar. This includes responsibility for: arranging internal and external meetings, responding to changing priorities; the coordination of meeting logistics, and the preparation of supporting material (partner level support only - as requested)

E-mail management – monitor and/or manage e-mail on behalf of assigned partner(s). This includes responsibility for reviewing, sorting and prioritizing incoming e-mail; taking action or responding to requests on behalf of the partner (partner level support only - as requested)

Work with internal staff (at all levels) and clients to finalize documents; coordinate with other departments to ensure the timely production of documents

Compliance tasks related to Risk and Quality (tasks may vary and are as required)

Arranging travel

Prepare and submit expense reports and/or credit card reconciliations

Other administrative duties that will enhance the effectiveness of the team which may include, but not limited to business development activities, assistance with boards/committees, marketing activities, photocopying, scanning, filing, A/R follow-up and reception coverage etc.

Provide back-up support to other team members and/or departments

Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, integrity and tact

Punctual

Ability to maintain confidentiality

Effective listening skills; good oral and written communication skills

Exceptional organizational skills and the ability to prioritize multiple responsibilities

Excellent judgement and strong problem-solving skills

Proven ability to work as part of a team

Flexible to work beyond the standard working hours (if required)

Requirements

~1 min read

Completion of 5 CXC courses
Secretarial certificate or similar

Minimum 3+ years of relevant experience in a similar role

Preference given to those candidates with professional services and/or industry experience

Flexibility to work overtime when required

Nice to Have

~1 min read

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Change Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Digital Development, Document Scanning {+ 45 more}

November 20, 2026