Executive Assistant

The Executive Assistant serves as a trusted liaison, strategic gatekeeper, and primary coordinator for the office of the Sr. Vice President for Finance and Administration (SVPFA). This position manages daily executive workflows, complex calendars, and communication channels between the SVPFA and internal/external stakeholders, including the Board of Visitors, campus cabinet, faculty, staff, and external vendors. The incumbent exercises high-level discretion, sound judgment, and absolute confidentiality regarding sensitive institutional, financial, and personnel matters. Composes and drafts correspondence by researching specific situations and gathering background information. Schedules meetings and appointments. Prepares reports utilizing current software such as Microsoft Office. Reviews and analyzes incoming memos, submissions, correspondence, and reports to prioritize materials and organize documents. Receives, screens, and prioritizes incoming calls and visitors. The majority of duties performed are non-clerical in nature and primarily associated with executive coordination and function.

Required Qualifications

• Experience as an executive administrative assistant or support organizational role.
• Experience researching and preparing confidential and sensitive documents; effective interpersonal and communication skills; strong organizational and time- management skills; sound judgment and problem-solving abilities; ability to work independently and as a team member; competencies in planning and scheduling, preparing reports, compiling correspondence, monitoring budgets, and personnel documents.
• The ability to interact in a positive manner with a diverse group of constituents and customers, while maintaining a high degree of confidentiality.

Preferred Qualifications:

Experience in higher education, corporate, or governmental executive administrative positions. Knowledge of university policies and procedures. Experience with financial accounting software.

Back to search results Apply now Refer a friend