Admin Asst/Receptionist

The Administrative Assistant performs administrative functions and activities through ACOE to ensure efficient operations of the Shelton facility and supports the Shelton senior management team through a variety of tasks related to organization. This position will manage the Shelton reception desk, in addition to the administrative functions of the role. This is a full-time position and requires Monday – Friday in the office.

• Welcome guests; determine nature of business; inform employees of guests’ arrival; ensure guests are comfortable; issue visitor passes and personal protective equipment 
• Answer telephone calls; determine nature of business; forward calls to appropriate personnel 
• Maintain, and ensure security of, front lobby/reception area  

• Assist senior management, including CEO, on a variety of administrative tasks 
•  Assist with transportation, hotel & travel reservations for senior team/guests
•  Assist with TSI Travel Program 
•  Assist with NOAM Office Supply Program
• Assist with Bank of America expense reporting 
•  Maintain mailroom, including equipment; receive, sort and route inbound mail/packages 
•  Maintain and organize front desk supplies
•  Coordinate ordering office supplies for Shelton through Company program
•  Order, stock, and manage all kitchen/pantry supplies; tidy and maintain office/kitchen/pantry 
•  Order and set up lunch/refreshments for meetings in office
•  Clean, maintain, and keep coffee machines stocked 
•  Manage relationship with vending machine & coffee vendors
•  Make reservations for breakfast/lunch/dinner meetings
•  Coordinate conference room reservations
•  Various other administrative duties, such as printing, correspondence/documents, scanning, copying
•  Assist senior management, including CEO, on a variety of administrative tasks 
•  Create purchase requisitions
•  Maintain fleet cars based at Shelton
•  Serve as on-site liaison to HR team; assist with onsite interviews, new employee orientation activities. Support HR compliance activities regarding posting/communicating required documents/forms  

• Assist in the maintenance of copiers and other office equipment, including stocking copiers with paper 
• Assist with conference room & showroom setup for meetings and work with onsite and remote IT team to troubleshoot connectivity or other technology issues 
•  Troubleshoot computers, phones, AV equipment, copiers, etc. with onsite and remote IT team 

Other 

• Other duties or tasks as assigned  

• High school diploma or equivalent 
• Demonstrated knowledge of Microsoft Office Suite (PowerPoint, Outlook, Word, Excel) 
• Demonstrated knowledge of travel scheduling programs 
• Organizational, time management, and reporting skills 
• Ability to work well under pressure and priority situations 
• Professional demeanor 
• Reliable - meets deadlines 
• Maintains the ability to keep information confidential 
•  Team player  

Supervisory Responsibilities: None  

Ranpak participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program here.