Executive Assistant

Positioned alongside an Independent Economic Strategist, Media Host, and Public Speaker, this remote micro-contract role requires a highly sophisticated, finance-literate Executive Assistant to drive operational and media workflow efficiency. Operating strictly for 5 hours per week, the position is critical for managing elite client onboarding, coordinating high-profile media and event production logistics, and overseeing corporate restructuring and tax compliance. Key Responsibilities Client Liaison & Onboarding: Act as the primary professional client contact point; manage end-to-end client on-taking workflows, process feedback from briefing documents, execute rigorous follow-ups, and coordinate strategic briefing meetings. Corporate Restructuring & Tax Management: Manage direct, hands-on communication with accounting partners (BDO) and other service providers to execute a tax cleanup and oversee the formal closure of dormant entities. Ongoing Financial Administration: Handle end-to-end incoming and outgoing invoicing, execute ongoing expense management, and collaborate with tax service providers to maintain absolute compliance. Media & Event Procurement: Source, vet, and book on-site event teams (including Makeup Artists and Videographers); source and thoroughly vet a Cape Town-based Social Media Manager possessing a specialized corporate and finance background. Inbox & Calendar Coordination: Maintain complete oversight of schedules by being systematically copied on calendars and emails; execute inbox consolidation, manage extensive office administration, and coordinate local and national travel bookings strictly aligned with the Principal's preferences. Branding & Production Logistics: Oversee administrative outputs for branding initiatives, including managing print production orders and logistics with high-end suppliers (e.g., Hot Ink). Requirements Corporate & Media Literacy: Outstanding written and verbal communication skills, with the professional presence required to manage high-level corporate, finance, and media stakeholders. Advanced Financial & Administrative Acumen: Strong foundational knowledge of corporate administration, with proven experience dealing directly with tier-one accounting firms (e.g., BDO) on compliance, company closures, and tax cleanups. Procurement & Vetting Skills: A sharp eye for talent and capabilities, with the ability to independently vet creative and digital marketing professionals within a corporate/financial context. Elite Efficiency: A proven track record of operating as a high-output, self-directed virtual assistant capable of executing multi-faceted corporate and creative tasks within a strict 5-hour weekly allocation. Systematic Oversight: High organizational capability to manage synchronized inbox consolidation, calendar overlays, and structured administrative updates. Preferred Qualifications Prior experience supporting a Media Personality, Public Speaker, Fund Manager, or C-suite Economist. Existing network or familiarity with premium corporate print and production vendors in South Africa. Based in or closely connected to the Cape Town corporate and creative ecosystem. Required Software Skills Advanced Inbox Consolidation & Calendar Management tools (Google Workspace / Microsoft 365) Financial Expense Tracking & Invoicing Software Digital Communication and Virtual Meeting Platforms (Zoom / MS Teams) Benefits & Culture High-profile exposure to the intersection of economic strategy, mainstream media production, and public speaking workflows. Premium flexibility—designed specifically for a top-tier, structured virtual assistant or independent contractor who thrives on high-level administrative variety. Direct collaboration with a prominent industry leader, emphasizing modern, highly streamlined corporate workflows. Employment Type Part-Time Independent Contractor (5 hours per week)