Half-day PA / Office Coordinator

Positioned at the operational core of an established faith-based community organisation,this half-day Personal Assistant / Office Administrator role is critical for driving seamless administrative workflows, member engagement, and daily logistics. The position suits a collaborative and highly organised professional who can balance technical administrative functions with a supportive, people-centred approach to maintain an efficient, community-focused environment. The position is based in Rosebank Methodist Church, Rosebank Cape Town. Key Responsibilities Office Administration & Operations: Manage the day-to-day operations of the organisational office, including coordinating meetings, preparing agendas, taking minutes, and managing comprehensive filing and record systems. Scheduling & Resource Coordination: Collaborate with leadership to coordinate complex ministry and preaching rosters while supervising facility bookings and resource allocations. Communication & Digital Platforms: Produce weekly newsletters and notices, manage email and WhatsApp broadcast channels, update the membership portal records, and assist in maintaining an active digital and social media presence. Financial Administration: Process daily transactions and payments, maintain accurate financial records utilizing accounting software, and liaise directly with the Treasurer to support budget compliance. Leadership & Pastoral Support: Oversee executive diary management and appointments for the resident minister, provide administrative backing for community outreach programmes, and coordinate volunteer activities. Public Relations: Act as the primary point of contact for public and member enquiries, managing all correspondence with a high level of professionalism, discretion, and care. Requirements Experience: 3 to 5 years of proven experience in office administration, ideally within a church, non-profit (NPO), or community-service environment. Operational Capability: Demonstrated ability to manage multi-faceted rosters, coordinate facility logistics, and handle public enquiries independently. Alignment: A deep understanding of and respect for faith-based structures, Christian ministry, and community service frameworks. Attributes: Strong attention to detail, proactive problem-solving abilities, and a compassionate yet professional interpersonal approach. Required Software Skills Sage Pastel Accounting (or similar financial administration software). Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Digital Communication Tools (WhatsApp Business, bulk email platforms, and basic social media management). Database Management (Membership portals or CRM tracking systems). Benefits Purpose-Driven Environment: Work within a supportive, mission-led organisation dedicated to community upliftment and social outreach. Collaborative Team: Engage daily with leadership, volunteers, and diverse community stakeholders in a welcoming environment. Holistic Autonomy: A role offering a high degree of ownership over daily administrative processes and workflows.