Administrative Assistant

Prepare, update, and maintain spreadsheets, reports, electronic files, and business documents.

Utilize Microsoft Excel to organize information, enter data, track activity, and maintain accurate records.

Provide administrative support to site management, supervisors, and other departments as needed.

Complete data entry assignments with a high level of accuracy and attention to detail.

Assist with basic accounting functions, recordkeeping, and document reconciliation.

Create, format, and edit correspondence, reports, and presentations using Microsoft Office applications.

Maintain organized electronic filing systems to ensure information is accessible and up to date.

Handle confidential employee, customer, and company information professionally and securely.

Communicate with internal departments to obtain information and complete assigned administrative tasks.

Prioritize daily responsibilities to meet company deadlines and operational needs.

Follow company procedures, workplace safety requirements, and established administrative processes.

Perform additional administrative duties as assigned by site management.

Minimum 1 year of previous administrative, clerical, or office support experience.

At least 1 year of experience using Microsoft Office applications, including Word, Excel, and Outlook.

Experience creating presentations using Microsoft PowerPoint.

Previous administrative experience in transportation, logistics, manufacturing, railroad operations, or an industrial setting.

Familiarity with electronic reporting systems and business management software.

Experience preparing operational reports, tracking expenses, or supporting payroll-related documentation.

Safety is a core value at Road & Rail Services. Although this position primarily involves administrative and computer-based responsibilities, all associates are expected to follow company and customer safety policies, maintain a safe work environment, and promptly report unsafe conditions or potential hazards.

Established in 1987, Road & Rail Services has become a trusted provider of railroad support, automotive logistics, terminal operations, and rail equipment maintenance services throughout North America.

Our success is built on the dedication of our associates and our commitment to providing reliable, safe, and efficient services to our customers.