Executive Assistant

The Executive Assistant is responsible for providing advanced, diversified and confidential administrative support to members of the C-Suite. The Executive Assistant performs duties using independent judgment and initiative to determine approaches or actions to take in non-routine situations. Interprets guidelines using policies and precedents. Handles a variety of situations involving clerical and/or administrative functions of the office or business unit without involving the executive.

This hybrid role will be based in our New York City Office.

The pay range for this position is $90-110k based upon factors including but not limited to related experience and time in the industry.

• Interfaces with company executives and other individuals both internally and externally on matters relating to the day-to-day operation of the department or business unit; these matters can, at times, be of a confidential nature.
• Responds to questions by identifying and implementing workable solutions to problems with minimal guidance from executive.
• Authors correspondence of a complex nature which requires understanding of executive's views, general office policies and technical matters; prepares moderate to complex materials needed by executive for general meetings and appointments.
• Provides back-up administrative in-office support to Receptionist. 

• Organizes executive and performs support duties keeping business and scheduled commitments timely.
• Notes commitments made by executive during meetings.
• Establishes appointment priorities and rescheduling or redirecting meetings or invitations.
• Reads, reviews and often summarizes incoming correspondence and publications.
• Schedules travel in the most efficient, cost effective, and sustainable manner.

• Generates or updates reports, spreadsheets and other documents using a set schedule and prescribed approach.
• Creates and distributes presentation materials for meetings in collaboration with the executive.

• Plans and coordinates special events (meetings, conventions, etc.) for a variety of individuals including top-level executives and attendees.
• Negotiates most of the basic services associated with meetings and events to get best service at lowest cost.

• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Upbeat, positive and "can-do" attitude.
• Able to effectively multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Strong organizational, analytical and problem-solving skills.
• Must be able to adjust priorities and multi task, possess flexibility and adaptability to changing priorities and last minute requests.
• Ability to grasp complex tasks and carry out directions independently.
• Excellent computer skills and typing skills (60+ wpm).
• Proficient with Mac/PCs, Microsoft Office, calendar software.

• Bachelor’s Degree in General Business or Communication preferred.
• Minimum of 7-10 years of work experience in roles such as administrative assistant, project management, personal assistant or related areas.
• 5-7 years of experience in progressively responsible experience in a senior administrative or executive administration assistant role required.
• 3-4 years of experience with proven track record of independent judgment and decision-making when faced with matters of a confidential and/or non-routine nature.
• New York Notary Public License strongly preferred.