Senior Executive/ Assistant Manager

Singapore Polytechnicsenior

Executive AssistantAdministration & Office Support

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Executive AssistantAdministration & Office Support

Plaque of Commendation (Gold) – NTUC May Day Awards 2026

Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025

The Straits Times Singapore’s Best Employers for 2024, 2025 & 2026

The Senior Executive / Assistant Manager, Student Development supports the department in student club management, systems administration, facilities management and student club finance administration.

The role works closely with students, staff, vendors and stakeholders to ensure smooth operations and service delivery, while supporting departmental projects, events and continuous improvement initiatives.

Responsibilities

~1 min read

Manage assigned CCA clubs and guide student leaders on club administration, programmes, leadership development and succession planning.
Review club matters, identify issues and work with relevant stakeholders to resolve them.

Manage sports facilities bookings, utilisation, maintenance coordination and operational readiness.
Manage outsourced administrative and facilities support services, including procurement, vendor coordination and related documentation.

Administer student development systems, including user access, enquiries, reporting and operational matters.
Coordinate system enhancements, testing and continuous improvement initiatives.

Administer claims, reimbursements and advances for student clubs, ensuring compliance with financial policies and approved budgets.
Resolve financial issues with Finance and relevant stakeholders, and identify ways to streamline finance administration processes.

Recognised degree or equivalent professional qualification.
At least 2 years of relevant working experience in administration, operations or a related area, with experience in handling stakeholders and operational matters.
Experience in facilities management, procurement, vendor management and/or systems administration would be advantageous.
Strong communication and stakeholder management skills, with good analytical and problem-solving abilities.
Comfortable working with systems, data and operational processes.
Resourceful, able to work independently, take ownership of issues and manage multiple priorities effectively.
Passionate about student development and working with youths.