Administrative Coordinator, Finance Division

United States·Allentownmid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Maintains complex executive calendars; schedules and confirms appointments, coordinates meetings and related logistics Prepares agendas, presentations, reports,

Requirements Summary

Requires sitting for up to 4 hours per day, 2 hours at a time. Standing for up to 4 hours per day, 3 hours at a time. Requires occasional fingering, handling and twisting and turning.

Technical Tools

Administrative CoordinatorAdministration & Office Support

Provides administrative and operational support to the Chief Financial Officer and Finance Division Senior Leadership Team. Coordinates executive schedules, meetings, communications, travel, and leadership activities while managing confidential information and supporting Finance Division priorities.

The Administrative Coordinator performs a wide variety of administrative tasks in support of a top executive. Manages complex and confidential issues and problems, referring only the most complex issues to the executive or applicable higher-level team members.

Responsibilities

~1 min read

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Maintains complex executive calendars; schedules and confirms appointments, coordinates meetings and related logistics
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Prepares agendas, presentations, reports, correspondence and meeting materials
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Serves as professional point of contact for internal and external stakeholders
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Arranges travel and processes expense reports
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Screens visitors, phone calls, emails, or physical mail
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Maintains confidentiality and exercises sound judgment when handling sensitive information
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Maintains inventory of office supplies and demonstrates appropriate, efficient use of equipment and supplies
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Performs other related duties as assigned

Requirements

~1 min read

Requires sitting for up to 4 hours per day, 2 hours at a time. Standing for up to 4 hours per day, 3 hours at a time. Requires occasional fingering, handling and twisting and turning. Occasionally requires lifting, carrying, pushing and pulling objects weighing up to 50 pounds. Occasionally requires reaching above shoulder level. Must have the ability to hear as it relates to normal conversation, seeing as it relates to general, peripheral and near vision, visual monotony.

High school diploma or equivalent required. Associate or bachelor's degree in business administration program preferred.

A minimum of 3 years of senior leadership support experience required. Advanced proficiency with Microsoft Office 365 applications, including Word, PowerPoint, Excel, Outlook, Copilot, Teams, SharePoint and Adobe Acrobat preferred.

Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!!