Executive Assistant - 63140036740

Position: Executive Assistant

Location: Remote: LatAm

Work Schedule: 7 to 5 PST.

Salary:Market Related

About the company

We are a growing heavy civil construction contractor based in Western Washington. We specialize in commercial and public procurement projects and are expanding from our roots in residential lot work into more diversified private commercial work. 

Position Summary

Remote executive assistant who can help organize the workload, improve follow-through, and build more consistent business processes. We’re seeking a highly organized, proactive Executive Assistant / Virtual Assistant to support day-to-day administrative and back-end operations. This person will work closely with leadership, providing responsive support via calls and voice notes, managing schedules, monitoring email, and helping keep operations organized and moving smoothly.

Key Responsibilities

• Strong organization and follow-through: Can manage my calendar, prioritize emails, track deadlines, and keep outstanding commitments from slipping through the cracks.
• Initiative and sound judgment: Anticipates needs, works independently, and knows when to handle something versus bring it to my attention.
• Clear communication: Can draft professional emails, coordinate with clients, suppliers, subcontractors, and our field team, and provide concise updates. The ability to speak Spanish would be a huge plus.
• Experience supporting a business owner: Comfortable with shifting priorities and helping an owner who spends much of the day in the field.
• Ability to build repeatable systems: Can turn recurring tasks into practical checklists, SOPs, and tracking tools.
• Attention to detail and discretion: Reliable with documents, dates, financial information, and confidential business matters.
• Google Workspace proficiency: Comfortable with Gmail, Google Calendar, Google Drive, and Google Docs, with strong proficiency in Google Sheets—including formulas, organizing data, and building and maintaining tracking tools.
• Construction familiarity: Experience in construction or a similar industry would be valuable, but not necessarily required. 
• Availability during our working hours: Able to provide consistent overlap with our Pacific Time schedule.

• Qualifications

• 2 years of Prior experience in an executive assistant, virtual assistant, or administrative support role
• Spanish fluency
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and deadlines
• Ability to work independently without close supervision
• Strong problem-solving skills and a proactive mindset
• Experience managing calendars and email
• Proficiency with Excel or Google Sheets
• Comfortable working in Google Drive