Executive Assistant - 16404

Role: Executive Assistant to CEO
Priority Location: South Africa and then global (recommended based on talent pool and remote adaptability)
Working Hours: Monday–Friday, 9 AM–6 PM EST (flexible to align with CEO’s schedule)
Salary Range: $1,500–$2,000 per month (final offer depends on candidate experience, interview results, and skills)
Type of Contract: Independent Contractor
Type of Job: Remote

About the Company:
We are a growing public insurance adjusting firm specializing in residential and commercial property damage claims. We advocate for policyholders to ensure fair and full settlements after losses caused by fire, water, wind, and other perils. The company values professionalism, efficiency, and attention to detail while fostering a collaborative and supportive work environment.

About the Role:
We are seeking a proactive and detail-oriented Executive Assistant to support our lead Public Adjuster. The ideal candidate will help streamline operations, manage communications, and keep the CEO organized in a fast-paced environment. This role provides an opportunity to directly impact company efficiency, client satisfaction, and operational excellence. The successful candidate will thrive in a remote, high-responsibility role with autonomy and scope to influence workflow improvements.

Key Responsibilities:

• Serve as a secondary point of contact for clients via email, ensuring timely and professional communication.
   
• Coordinate and schedule inspections with vendors, including industrial hygienists, engineers, and contractors.
   
• Manage CEO’s calendar, appointments, and claim-related deadlines.
   
• Track and maintain company and individual state public adjuster licenses and renewals.
   
• Review and organize property insurance policies, estimates, and correspondence.
   
• Assist with claim documentation, uploading reports, and maintaining organized digital files.
   
• Support general administrative and operational needs of the company.
   

Qualifications:

Required:

• Proven experience as an executive assistant or in a similar administrative role (3+ years preferred).
   
• Excellent written and verbal communication skills.
   
• Strong organizational skills and attention to detail.
   
• Proficiency with Microsoft Office, Google Workspace, and CRM platforms (e.g., Pipedrive).
   
• Ability to handle confidential information with discretion.
   
• Self-motivated and able to manage multiple priorities with minimal supervision.
   

Preferred:

• Experience in the insurance, claims, or property restoration industry.
   
• Familiarity with project management tools or workflows.
   
• Prior experience supporting a CEO or senior executive in a startup or fast-paced environment.