Executive / Personal Assistant (Remote) - 3659084094

Remotemid

Personal AssistantAdministration & Office Support

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Overview

Executive Assistant Job type: full-time, remote offshore contractor Schedule: Pacific US Time Zone, Monday through Friday About the Role: We are seeking a proactive, detail-oriented Executive Assistant to support a seasoned entrepreneur and CEO running multiple early-stage businesses and…

Key Responsibilities

• Manage and optimize calendars, email inboxes, and scheduling across ventures • Liaise with the CPA and other service providers, especially during tax season • Coordinate communications across multiple companies and stakeholders • Maintain highly…

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Personal AssistantAdministration & Office Support

Executive Assistant
Job type: full-time, remote offshore contractor
Schedule: Pacific US Time Zone, Monday through Friday

About the Role:
We are seeking a proactive, detail-oriented Executive Assistant to support a seasoned entrepreneur and CEO running multiple early-stage businesses and managing investment properties. This position blends personal and professional responsibilities, with an estimated 75–80% focus on business-related tasks and 20–25% on personal support.

This is not a rigid, routine admin job. The ideal candidate will thrive in a dynamic, success-based environment with shifting priorities and evolving needs. Some weeks may involve high-output sprints—such as supporting acquisitions or major projects—while others may be more even-keeled. We’re looking for someone who is flexible, adaptive, and eager to grow.

We are specifically looking for someone who is tenacious, detail-obsessed, and thrives on project-based work. You should love digging deeper into tasks, figuring things out independently, and filling in the blanks without needing to be told twice. If you're curious by nature, relentlessly hard-working, and capable of functioning with autonomy in a high-performance environment, you’ll be a perfect fit. This role requires someone who can align closely with a driven CEO and keep pace with their standards and speed.

Key Responsibilities:
• Manage and optimize calendars, email inboxes, and scheduling across ventures
• Liaise with the CPA and other service providers, especially during tax season
• Coordinate communications across multiple companies and stakeholders
• Maintain highly organized digital filing systems and GSuite documents
• Handle research projects, create reports, and assist with project-based tasks
• Support CEO in managing tasks related to acquisitions, property management, and more
• Oversee and complete routine administrative tasks (approx. 30% of workload)
• Flexibly manage ad hoc responsibilities and evolving priorities (approx. 70% of workload)
• Travel coordination (and potential travel) for business-related needs
• Maintain confidentiality, professionalism, and a high level of discretion

What to Expect:
• Variable Workload: Some weeks will be intense (e.g., closing deals), others lighter – We want someone who is flexible and enjoys being offered flexibility in return
• Project-Based: Success will be measured by outcomes and progress, not just hours worked
• Growth-Focused: The CEO is open to promoting from within and rewarding excellence
• Diverse Responsibilities: No two days will look the same—expect variety and challenge
• Travel: Occasional travel may be involved (a plus for those who enjoy it)

Ideal Candidate Profile:
• Preferred Background: Experience supporting high-performing sales leaders or CEOs as an Executive Assistant or Sales Admin Support
• Self-Starter: Proactive, capable of figuring things out with minimal guidance
• Flexible & Adaptable: Comfortable with shifting workloads and diverse responsibilities
• Tenacious & Independent: Aggressively hard-working and doesn’t give up easily
• Detail-Oriented: Highly meticulous and dependable when it comes to execution
• Loves Projects: Finds satisfaction in completing complex, evolving work
• Curious & Inquisitive: Naturally inclined to ask questions, explore options, and dig deeper
• Highly Organized: Excels at managing details, deadlines, and priorities across projects
• Excellent Communicator: Strong English writing and speaking skills
• Professional: Maintains confidentiality and handles sensitive matters with care
• Tech-Savvy: Proficient in GSuite and open to learning other productivity tools
• Culture Fit: Able to integrate seamlessly with a positive, driven, high-performing CEO

What We Offer:
• Remote, full-time role with flexibility
• Long-term opportunity with potential for advancement
• Compensation growth aligned with business success
• Direct collaboration with a multi-time successful CEO
• A chance to become a core part of an ambitious and expanding operation