HVAC Office Administrator

Location: Fully Remote Working Hours: 8:00 AM – 5:00 PM CST Employment Type: Full-time

We are a rapidly growing HVAC company seeking a highly motivated and skilled Office Administrator & Bookkeeper to manage our back-office operations. This is a dynamic dual-role that requires a professional with a passion for organization, excellent people skills, and a strong foundation in financial management.

The ideal candidate will be a self-starter who can confidently handle a variety of tasks, from phone reception and client communication to detailed bookkeeping and payroll. You will act as a virtual assistant to the leadership team, helping to streamline operations and contribute to our company's growth.

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  Bookkeeping & Financial Management: Maintain accurate financial records using QuickBooks, perform bank reconciliations, manage payroll processing, and assist with invoicing and reporting.

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  Back-Office Administration: Handle all administrative support functions, including scheduling, reporting, and email management.

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  Customer & Client Relations: Serve as a professional and presentable first point of contact for the company, handling phone reception and client inquiries with exceptional customer service.

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  Operational Support: Work with our team to help improve and streamline processes, including managing state registrations and other compliance-related tasks.

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  Platform Management: Utilize House Call Pro (integrated with QuickBooks) to manage workflows, track jobs, and handle service billing.

• Bookkeeping Expertise: Proven proficiency in QuickBooks and a strong understanding of financial statements and balance sheets.

• Administrative Experience: At least two years of experience in an office administration or virtual assistant role, preferably in a service-based industry.

• Communication Skills: Excellent verbal and written English skills. Must be professional and well-spoken on the phone.

• Tech-Savvy: Strong computer literacy, with experience in Microsoft Excel and the ability to quickly learn new software platforms.

• Personal Attributes: A professional and presentable demeanor, with a positive, can-do attitude and a love for working with people.