Project Manager / Operations Assistant (Remote) - 63223216681

Location: Remote
Type: Full-time
Department: Cross-Department (Brand/Marketing & Content Team)

Our client is a leading global personal development brand and media company behind a top-charting podcast, a flagship newsletter with more than one million subscribers, a popular digital membership app, and a catalog of bestselling books read by millions worldwide.

The company operates with a lean, fully remote team and relies on efficient systems, automation, and streamlined processes to support rapid growth and high-quality execution.

Our client is looking for a Project Manager / Operations Assistant to keep internal operations running smoothly by building and maintaining the Notion infrastructure used across the growth and content teams. This person will create databases, dashboards, and automations while ensuring projects, handoffs, and key details stay on track across a distributed team.

This role combines systems design, project management, and operational support. Some weeks will focus on building new trackers or automations, while others will involve coordinating multiple projects, following up on deliverables, or stepping in to publish content or emails when needed. The ideal candidate enjoys balancing strategic systems work with hands-on execution.

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  Design, build, and maintain Notion databases, dashboards, project trackers, and workflows that improve team efficiency.

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  Create and manage automations within Notion and across the company's tech stack to eliminate repetitive manual tasks.

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  Coordinate cross-functional projects by managing timelines, owners, dependencies, and handoffs.

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  Identify operational bottlenecks and implement improvements before they become larger issues.

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  Document processes and maintain clear, up-to-date SOPs that support scalability.

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  Assist with execution when needed, including publishing emails, scheduling social media posts, or performing QA checks.

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  Leverage AI tools to improve productivity and operational efficiency while applying sound judgment and critical thinking.

• Enjoy solving operational and systems challenges.

• Highly organized with strong strategic thinking and excellent attention to detail.

• Able to break large initiatives into clear, actionable milestones and keep projects moving.

• Naturally detail-oriented and committed to accuracy and quality.

• A clear and proactive communicator who keeps remote teams aligned.

• Comfortable using AI tools to improve workflows.

• Eager to learn, improve, and take ownership of responsibilities.

• Advanced Notion user with experience building databases, relations, rollups, formulas, views, and automations.

• Positive attitude with a good sense of humor.

• Experience with marketing operations, email marketing platforms (Kit or similar), campaign tracking, and marketing funnels.

• Experience managing cross-functional projects or coordinating external contractors.

• Familiarity with tools such as Kit, GA4, Zapier, Make, Framer, Canva, and Slack.

• Demonstrated success improving team efficiency through systems and process optimization.

• Fully remote position.

• High-trust, high-ownership environment where individual contributions have a direct impact.

• Opportunity to work with a globally recognized personal development brand.

• Results-focused culture that values clarity, accountability, and continuous improvement over hours worked.