Virtual Assistant

Job Title: Executive Assistant

Location: Remote 

Salary Range: $800-$1000/month per month depending on experience 

Performance Bonuses: Potential to earn up to $1300/month based on performance

Job Type: Full-Time (40 hours/week, 5 days a week)

Working Hours: 10:00 AM - 6:00 PM EST

Job Description:

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to join our team and assist our client with a wide range of personal and business tasks. This position is a multifaceted role which requires an  Assistant for  biotech-related tasks, real estate portfolio management, and personal errands. ideal for someone with a "go-getter" attitude who is comfortable taking initiative, is good at problem-solving, and thrives in a fast-paced environment. The Executive Assistant will support our client's real estate portfolio, handle administrative duties, manage communication, and assist with other day-to-day business needs.

Key Responsibilities:

• Provide administrative support for both personal and business-related tasks.
• Manage emails, calendar scheduling, and meeting coordination using Microsoft Office tools (Outlook, Excel, PowerPoint).
• Manage reservations and appointments for personal and business-related events.
• Communicate effectively using Office 365 tools, ChatGPT, and iPhone to ensure efficiency and productivity.
• Handle other ad hoc tasks as requested, displaying excellent time management and organizational skills.
• Be resourceful and capable of figuring out solutions independently when given new tasks or challenges.

Leasing & Client Relations:

• Act as the first point of contact for prospective tenants, answering inquiries and following up with leads.
• Assist in managing the leasing process, including application collection, lease agreements, and move-in coordination.

• Assist with marketing campaigns to promote vacancies and attract qualified tenants.
• Stay informed about local market trends and competitor pricing 

Data Analysis & Reporting (Power BI):

• Develop and maintain PowerBI dashboards to track leasing activity, occupancy rates, revenue, and other key performance metrics.
• Generate detailed reports on leasing performance, tenant retention, and market trends, providing insights for management decision-making.
• Utilize PowerBI to identify areas for process improvement and recommend data-driven strategies to enhance leasing operations.
• Provide regular updates to management on leasing performance and business metrics.

Qualifications:

• At least 2 - 3  years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), Email, and PowerBI
• Must be comfortable and experienced with tools like DocuSign and Office 365.
• Excellent verbal and written communication skills.
• Strong interpersonal skills; ability to engage with clients, vendors, and real estate investors.
• Highly organized and detail-oriented with the ability to handle multiple tasks simultaneously.
• Proactive and self-motivated, with a “can-do” attitude and the ability to figure things out independently.
• Experience with iPhone and related mobile productivity tools is a plus.
• Ability to work remotely, with occasional in-person work required in Philadelphia.

Preferred Skills:

• Familiarity with the real estate industry and processes is a plus.
• Experience in managing schedules and booking reservations.
• Previous experience working with clients or executives in a fast-paced environment.