Executive Assistant

Swans builds technology, automation and operational systems for large US personal-injury law firms.

We are looking for an Executive Assistant to help us build that team and increasingly take ownership of the internal coordination and operational work that supports Swans as we grow.

This is a good role for someone who enjoys working across different types of problems, likes taking ownership, and wants to learn how a growing company operates from close range.

We are looking for an operational partner, a high-ownership "orchestrator" who gets energized by creating order from chaos.

Initially, you will master the fundamentals by supporting core administrative functions. As you prove your ability to execute, you will progressively take ownership of more complex, ad-hoc projects across all company functions, from marketing and recruitment to finance and legal, moving them from idea to completion with minimal guidance. You will be the central operator who frees up the founders' time, allowing you to grow into the strategic partner we need as we scale.

We are primarily looking for candidates working within the GMT+1 to GMT+4 time zones. You should be available Monday to Friday throughout normal European business hours, rather than working primarily asynchronously or on a significantly different schedule.

We also hold in-person team meetups several times a year in different locations around the world, chosen by the team. Potential locations for the coming year include the USA, Japan, and Thailand.

Value alignment is non-negotiable. Because of the close collaboration with the founding team and the direct impact on clients, it's essential that you genuinely connect with and embody our commitment to our core values:

• Relentless Excellence: "We pursue mastery in every detail, not for perfection's sake, but because success with our clients and mission requires it."

• Radical Integrity: "We choose transparency, honesty, and accountability, not for virtue's sake, but because trust is the only way our work succeeds."

• Sincere Care: "We care enough to anticipate needs and act with empathy and intention, because genuine connection drives everything we build."

Our standards are high: historically, less than 0.5% of candidates possess the rare combination of aptitude, skills, and cultural alignment we require.