Executive Assistant

We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones.

Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients.

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  Oversee and thoughtfully manage the COO’s calendar, priorities, and daily schedule

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  Proactively monitor the execution of the schedule and promptly adjust the plans as required in response to any changes.

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  Manage stakeholder communication and follow-ups.

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  Prepare meeting agendas, take notes, track action items.

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  Assist in producing management reports and presentations.

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  Support light project coordination and process improvements.

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  Arrange travel when required.

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  In a fast-paced environment, manage personal errands and urgent matters.

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  Maintain internal documentation upon request.

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  Perform other duties as assigned.
  

• Advanced English.

• Strong stakeholder communication skills.

• High digital literacy.

• Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks.

• Ability to understand business context and tech terminology.

• Proactive mindset.

• Strong organizational skills.

• Based in Kyiv and willing to work from the office.

• EA experience is a plus.