Executive Assistant II

Totally Joined for Achieving Collaborative Techniques (TJFACT) is a minority-owned, Service-Disabled Veteran-Owned Small Business (SDVOSB) delivering mission-focused professional services and technology solutions to the U.S. Government. Our teams support critical federal missions through collaboration, innovation, and operational excellence while building lasting partnerships with our customers, employees, and industry partners.

TJFACT is seeking an experienced Executive Assistant II to support the U.S. Department of State, Bureau of Consular Affairs, Passport Services (CA/PPT) in Washington, DC.

This position performs specialized administrative and professional-level support requiring independent judgment, initiative, and tact. Responsibilities include project and financial monitoring, complex briefing and report preparation, administrative coordination, project support, event planning, and other executive-level administrative activities.

Please note: This position is being recruited in support of a proposal effort. Any offer of employment is contingent upon contract award and successful completion of all pre-employment requirements.

• →Perform specialized administrative support activities of a non-routine and non-repetitive nature.
• →Monitor projects and financial activities for members of the assigned functional unit.
• →Perform formal and informal professional-level assignments requiring independent judgment, initiative, and tact.
• →Determine appropriate methods for collecting, organizing, and analyzing information for assigned projects.
• →Prepare complex briefings, reports, and related executive-level materials.
• →Coordinate administrative activities within secretarial and clerical support functions.
• →Prepare reports and develop recommendations for appropriate action.
• →Support project administration and track activities through completion.
• →Coordinate event planning and associated administrative and logistical requirements.
• →Support office relocation planning and other special administrative projects as assigned.

Required Qualifications

• →Bachelor’s degree with a minimum of six (6) years of experience, or a minimum of ten (10) years of experience.
• →Demonstrated experience providing specialized administrative or executive-level support.
• →Experience supporting projects, reports, briefings, and administrative coordination.
• →Ability to exercise independent judgment, initiative, discretion, and tact.
• →Strong organizational, analytical, written, and verbal communication skills.
• →Ability to manage multiple complex assignments and priorities.
• →Active security clearance required.