Administrative Assistant

POSITION DESCRIPTION

At The Salvation Army, we are dedicated to “Doing the Most Good”. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. We do this through programs designed to combat homelessness and hunger, provide safe spaces for kids after school and on the weekends, achieve and maintain sobriety, and give hope to the hopeless. The Salvation Army North and Central Illinois Division provides these services to people in need.

The Office Coordinator provides comprehensive and confidential administrative support to the Corps Officer and County Coordinator Officer.  Supports and enables senior leadership to advance the organization’s missions and goals.  Coordinates efficient execution of administrative duties to achieve objectives and maintain excellence. 

1. →This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Education: High School diploma or GED equivalent.
• Experience: 2 years’ experience in an administrative assistant or secretarial position.
• Experience with a computer-based work environment and an excellent working knowledge of Word, excel, Microsoft, Gloo App, CMS, internet, etc.

• A demonstrated ability to manage projects, priorities and programs in a constantly changing environment.

• This position is required to do light physical work.
• Driving is essential.
• In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC.
• The work environment for this position includes an office environment with a low noise level.

• Excellent organizational, verbal, writing, and proofreading skills
• Knowledge and experience in Windows 365, Canva, SharePoint, Gloo app and church presentation software preferred.
• English proficiency required; Spanish language helpful.
• Ability to articulate thoughts and ideas effectively.
• Exceptional flexibility and ability to work on multiple projects or tasks simultaneously.
• Attention to detail, creative problem-solving, and conflict resolution skills.
• Demonstrated ability to handle confidential matters.
• Support the mission of The Salvation Army

• This position reports to the Corps Officer.
• In contacts related to this position’s duties, this individual acts as a representative of the Army and its mission.

• This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of accomplishing assigned goals.

• This individual will only commit Army resources that have been allocated or approved.
• This individual will keep the Corps Officer informed on all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.     

DOING THE MOST GOOD  

Do you want to use your skills and talents to make a lasting difference in the world?  The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need.  We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference.  

The Salvation Army offers a competitive benefit package for eligible employees which may include the following medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.   

               In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please contact the Human Resources department. 

The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply. 

Are you an organized, energetic, and people-focused professional looking to make a meaningful impact? Join our team as an Administrative Assistant and help support the ministry of our church and the greater Rockford community.

Working alongside a collaborative team, you will assist with exciting events, special projects, and daily operations that help us serve others with excellence.

If you thrive in a fast-paced environment and enjoy working with people, we'd love to hear from you.