1mo ago

Administrative Assistant

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

As part of the TULLOCH team, you will: Provide general administrative and clerical support including mailing, scanning, and copying Organize office-related events such as Board Room setup,

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Administrative AssistantAdministration & Office Support

Come Join Us!

“We want to build an organization where everyone loves their job and their leaders care for them.”

Over the past 35 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients.

Based in Sault Ste Marie, ON, the Administrative Assistant will report to the Administration Manager and will have a wide range of duties supporting the office and its various projects. We are looking for an Administrative Assistant that would be involved with several aspects of administrative and clerical support. You’ll be part of a dynamic team that provides exceptional service to many clients. This position is a one-year contract covering a maternity leave and the wage range is $25.00 - $28.00 hourly.

What You’ll Do:
As part of the TULLOCH team, you will:

Provide general administrative and clerical support including mailing, scanning, and copying
Organize office-related events such as Board Room setup, Christmas party, and maintenance service schedule
Greet visitors, answer and direct phone calls, and respond to electronic inquiries
Draft, edit, and proofread memos, letters, emails, reports, and other documents as required
Maintain electronic and hard copy filing systems
Schedule and co-ordinate meetings, appointments, and travel arrangements
Participate in proposal meetings to coordinate the inclusion of information from various disciplines
Assist with editing and maintaining project-related documents in our corporate templates
Assist with managing, monitoring, and maintaining the proposal database, files, and systems
Keep accurate records on proposals in progress
Run company errands as needed and perform all other related duties as assigned

Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.

What You Should Bring:
The ideal candidate will have a post-secondary education in Office Administration or a related program. Additionally, you should have:

3-5 years of demonstrated experience in a related role (considered an asset)
Advanced skills in MS Office Suite (Word, Excel, PowerPoint)
High motivation with results-oriented focus
Superior organizational and multi-tasking skills
Strong interpersonal and critical thinking skills
Excellent communication skills (oral and written)
Unwavering commitment to health and safety in the workplace
Valid Class G driver’s licence

Who You Are:

You are organized, efficient, and detail-oriented, and can co-ordinate workflow, assess priorities, and meet deadlines
You have proven customer service skills to deal effectively with clients
You are always keen to try something new
You work hard until the job is done
You are trusted with the freedom and responsibility to work independently while contributing to overall team success

What We Offer You:
TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company:

Competitive salary
A fantastic culture, team, and energetic work environment
Social activities, company sponsored events, and opportunities to give back to our local community
Flexible working hours
Coaching and mentoring programs
Scholarship programs for family members

TULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.