Administrative Assistant, G-5, Fixed Term Position, Geneva, Switzerland, Geneva Common Services, #00134829 (Open for citizens of Switzerland and valid work permit holders)

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

Geneva is a UNICEF headquarters location situated at the heart of the international humanitarian, diplomatic, and multilateral community. In the context of UNICEF's Future Focus Initiative, the Geneva Common Services Centre (CSC) operates within a streamlined structure following the relocation of a number of positions and functions to other duty stations.  Despite its reduced footprint, the Geneva CSC continues to play an important role in providing common operational support services to UNICEF Divisions and Offices based across multiple locations in Geneva, in addition to supporting senior-level engagements involving UNICEF management, Member States and partners.

Under the supervision and guidance of the Administrative and Finance Officer (P2), the Administrative Assistant is responsible for executing a broad variety of procedural and specialized Administrative tasks for Geneva Common Services requiring in-depth knowledge of UNICEF Administrative procedures, processes and policies.

1. Premises, Facilities and Office Services Management
2. Workspace Coordination
3. Property, Assets and Attractive Items Management
4. Low-Value Procurement, Office Supplies and Vendor Follow-up
5. Meetings, Events and Logistics
6. Invoice Processing and Transaction Support
7. Other Administrative and Operational Support

If you would like to know more about this position, please review the complete Job Description here:  Admin Assistant_G5

Minimum requirements:

• Education: Completion of Secondary Education is required. 
• Work Experience: A minimum 5 years of relevant administrative work experience is required. Demonstrated experience in facilities management, premises administration, office services coordination and property/assets administration is required. Experience in facilities, premises and space management, including supporting logistics for conferences and meetings and events is required. Experience managing multiple administrative service requests and stakeholder priorities in HQ, Regional Office, large country office or a shared services center is required.
• A valid driving license and a safe driving record are required. Experience providing official driving support in a professional or organizational setting is required, in accordance with applicable organizational safety, security, and vehicle-use requirements. and any other related fields.
• Skills: Experience and skills using ERP systems related to asset management, procurement, budget are required.
• Language Requirements: Fluency in English and in French is required.

Desirables:

• Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) is an asset.
• Experience in invoice processing, vendor payment follow-up and meeting/conference servicing, is highly desirable.
• Familiarity with OASIS, SharePoint or comparable systems is an asset.
• Relevant experience at country level, particularly in development, fragile settings and humanitarian contexts.

UNICEF's Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, discrimination, fraud, corruption and other forms of serious misconduct.UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference, safeguarding and background verification checks. These checks may include verification of academic credentials and employment history, screening against relevant United Nations misconduct databases, and requests for misconduct disclosures from current and former employers, professional associations, other relevant organizations and participating organizations under inter-agency safeguarding initiatives, including the Misconduct Disclosure Scheme (MDS), where applicable.Appointment, selection and continued engagement are subject to the satisfactory completion of all required checks. Selected candidates may be required to provide additional information and consent to enable UNICEF to undertake these checks.Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments are conditional on the selected candidates willingness to comply with current or future vaccination requirements, should UNICEF mandate it for personnel. Failure to comply with such requirements, where applicable and without a duly approved medical exemption from the relevant UN authority, will result in the cancellation of the selection or may lead to other administrative measures, including separation from service.

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF is committed to fostering an inclusive, representative, and welcoming workforce. For this position, eligible and suitable are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants' bank account information.

Humanitarian action is a cross-cutting priority within UNICEF's Strategic Plan. UNICEF is committed to stay and deliver in humanitarian contexts. Therefore, all staff, at all levels across all functional areas, can be called upon to be deployed to support humanitarian response, contributing to both strengthening resilience of communities and capacity of national authorities.

Visa residence requirements: i.e. UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Advertised: 08 Oct 2026 W. Europe Daylight Time
Applications close: 14 Oct 2026 W. Europe Daylight Time

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