Senior Administrative Coordinator

About Us - Values Overview

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 9,000 students, making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB), a hallmark of the world’s best business schools. Nationally recognized, cutting-edge degrees enable students to learn beyond the classroom, preparing them to become leaders in their fields.

Position Overview

This position is responsible for faculty and staff job postings and hiring; payroll; onboarding; summer payroll and serves as the liaison to the UNT System Human Resources Office.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

Bachelors Degree and five years of highly responsible and varied office administration or business management experience, or any equivalent combination of experience, education, and training.

Job Duties

• Initiates faculty and staff onboarding process. Maintains contact with candidate, staff and faculty, to ensure completion of onboarding. Communication is routed to appropriate departments within RCOB to ensure technology and other access is requested as needed.
• Attend payroll training sessions and maintains up to date information regarding payroll processes. Communicates to departments/centers/divisions new policies, procedures.
• Completes paperwork for posting positions both faculty staff at the request of the Chair of Department or supervisor of position. Collects required signatures and approvals from administrators/deans to ensure postings are accurate. Works with UNT System/Campus HR.
• Serves as the HR Liaison to UNT system HR. Attend campus/system HR meetings. Remains updated on UNT/UNT System HR/Payroll Policies. Communicates in a professional and timely manner with others on campus regarding HR related issues.
• Advises on staff evaluation processes. Works in collaboration with Department Chairs, Center Directors, and Supervisors to ensure completion. First point of contact for job reclassifications, equity reviews, and market adjustments.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected. 

Work Schedule

Monday - Friday 8:00 am to 5:00 pm with occasional nights and weekends

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.