Operations Administrative Coordinator

• Manage office supplies, equipment, and vendor relationships (cleaning, maintenance, etc.)

• Coordinate office maintenance requests and service scheduling

• Set up desks, equipment, and access for new hires

• Monitor, scan, and distribute incoming mail and documents

• Maintain a clean, organized, and professional office environment

• Perform basic administrative tasks in QuickBooks Online

• Assist with syncing transactions and organizing records

• Contact customers regarding past-due invoices and follow up on collections

• Maintain professionalism and accuracy when communicating financial information

• Prior experience working in a professional office or corporate environment

• Strong organizational skills and attention to detail

• Ability to follow established processes and respect reporting structure

• Professional communication skills (email, phone, in-person)

• Comfortable working with multiple software platforms

• Reliable, punctual, and able to manage multiple priorities

• Experience in construction, facilities, or service-based industries

• Familiarity with Procore, QuickBooks, or timekeeping systems

• Basic understanding of accounting or payroll workflows

• Interest in operations, systems, or business management

• Someone who takes ownership of their work and follows through

• Comfortable supporting multiple departments without overstepping

• Curious, coachable, and open to learning new systems

• Respectful of hierarchy, accountability, and process

• Motivated by growth and increased responsibility over time

This role is designed to grow. High performers may advance into expanded operational, accounting, or office management responsibilities as the company scales.

Please submit your resume and a brief summary of your experience. Candidates selected for interviews will be asked about prior office experience, system familiarity, and ability to manage administrative workflows.