Facilities Specialist

1. Plant Administration & Government Liaison

• →Coordinate with external statutory and local authorities including:
  • →MIDC
  • →Gram Panchayat
  • →Local Police Authorities
  • →Fire Department
  • →MSEDCL
  • →Pollution Control Authorities
  • →Utility Service Providers
• →Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
• →Represent the organization before local authorities for administrative matters.

2. Facilities Management

• →Manage overall facility operations, infrastructure maintenance, and workplace services.
• →Ensure optimum functioning of:
  • →Administrative buildings
  • →Offices
  • →Utilities and common areas
  • →Parking facilities
  • →Employee amenities
• →Coordinate preventive and corrective maintenance activities.
• →Monitor facility service levels through vendor management and periodic audits.

3. Security Management

• →Develop and implement plant security systems and procedures.
• →Manage security manpower deployment and attendance.
• →Monitor access control systems, visitor management, and CCTV operations.
• →Conduct security audits and ensure compliance with company safety standards.
• →Coordinate emergency response and crisis management activities.

4. Housekeeping & Workplace Management

• →Ensure high standards of cleanliness and hygiene across the facility.
• →Monitor housekeeping vendor performance through SLAs and KPIs.
• →Conduct regular inspections and workplace audits.
• →Ensure proper waste management and environmental compliance.

5. Transportation Management

• →Manage employee transportation services.
• →Optimize transportation routes and costs.
• →Address employee transportation-related concerns.
• →Ensure vendor compliance with safety and contractual requirements.

6. Cafeteria & Employee Welfare Management

• →Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.
• →Conduct periodic audits of food quality and service standards.
• →Coordinate employee welfare initiatives.
• →Manage employee engagement activities and wellness-related programs.
• →ture and optimize costs.

7. Medical & Occupational Health Coordination

• →Organize periodic employee health check-up programs.
• →Coordinate with occupational health service providers.
• →Ensure maintenance of health records and monitoring of statutory medical requirements.
• →Support health awareness and employee wellness initiatives.

8. Event Management

• →Plan and execute company events including:
  • →Annual Day
  • →Sports Day
  • →Festival Celebrations
  • →Employee Engagement Programs
  • →Leadership Visits
  • →Town Halls
  • →CSR Activities
• →Manage budgets, vendors, logistics, and execution of events.

9. Uniform & Employee Facilities Management

• →Manage procurement and distribution of employee uniforms.
• →Ensure compliance with company standards and safety requirements.
• →Maintain inventory control and replacement schedules.

10. Pest Control Management

• →Implement preventive pest control measures.
• →Coordinate with service providers.
• →Ensure compliance with hygiene and quality standards.
• →Conduct periodic inspections and audits.

11. Budgeting & Cost Control

• →Prepare annual administration and facility management budgets.
• →Track monthly expenditures against approved budgets.
• →Identify and implement cost-saving initiatives.
• →Negotiate contracts and service agreements to achieve operational efficiency.

12. Vendor & Contract Management

• →Manage administration-related vendors and service providers.
• →Develop service agreements, SLAs, and performance metrics.
• →Conduct quarterly vendor performance reviews.
• →Ensure compliance with contractual obligations and company policies.

13. MIS, Reporting & Documentation

• →Prepare weekly and monthly MIS reports.
• →Analyze operational performance and cost trends.
• →Maintain records related to administration, contracts, compliance, and audits.
• →Support management reviews with data-driven insights.

14. Cross Functional Coordination

• →Work closely with:
  • →Plant Operations
  • →Finance
  • →HR
  • →Procurement
  • →EHS
  • →Corporate Administration
• →Support plant expansion projects and infrastructure initiatives.
• →Participate in continuous improvement programs.

• 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
• Experience in handling administration functions for a manufacturing facility with 500+ employees.
• Proven experience as an individual contributor managing end-to-end administrative operations.
• Exposure to multinational/global work environments is mandatory.
• Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

• Graduate in any discipline.
• MBA, B.Tech, or equivalent professional qualification will be an added advantage.
• Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.