Office Manager

United States·Springfieldmid

Office ManagerAdministration & Office Support

0 views0 saves0 applied

Apply Now

Quick Summary

Overview

Job Title: Office ManagerLocation: Onsite with travel as requiredClearance Required: Active TS/SCIPosition Type: Full-TimeAbout the Company:At VivSoft,

Technical Tools

Office ManagerAdministration & Office Support

Responsibilities

~2 min read

→Support the management of the Office’s tasking process and ensure timely responses to internal and external tasks within designated timeframes
→Communicate with teams and subject matter experts regarding assigned tasks, providing guidance on proper response procedures and required formats
→Provide comprehensive office management support, including meeting scheduling and management and the coordination, review, and submission of internal deliverables
→Ensure office administrative functions are performed efficiently and in accordance with established policies and procedures
→Apply broad knowledge of program and business administration practices to provide guidance, coordinate information requests, and prepare and distribute reports, staff packages, briefings, and other documentation
→Support secure data and content management, including maintaining appropriate distribution and security groups
→Assist with synthesizing, integrating, and coordinating Office activities and events
→Consolidate and review data to ensure objectives, timelines, and quality requirements are met
→Provide guidance to improve correspondence workflows and maintain effective tracking systems
→Partner with leadership to identify and develop process improvements across functional areas, including budget, scheduling, and performance metrics
→Support business continuity activities by responding to and documenting relevant information related to program operations
→Assist leadership and staff with managing office space and seating requirements using established recordkeeping processes
→Coordinate and submit office supply requests to support uninterrupted operations
→Capture, refine, and report office-level activities, including Weekly Activity Reports, in required formats
→Maintain flexibility and responsiveness to evolving priorities within a dynamic senior-level front office environment

Requirements

~1 min read

Active U.S. Government Top Secret clearance with SCI eligibility
Bachelor’s degree in a relevant field
Minimum 10 years of relevant experience in front office operations, executive support, program support, or business administration
Experience with SharePoint and Microsoft Office products, including Word, Excel, PowerPoint, and Access
Demonstrated experience performing and purchasing travel, training, and supply functions for an organizational component
Demonstrated ability to interpret, coordinate, and properly respond to taskers
Strong written and verbal communication skills
Demonstrated initiative and ability to anticipate and respond to customer and leadership needs
Strong critical-thinking and collaborative problem-solving capabilities
Proven ability to operate as a self-starter and high performer in a dynamic, fast-paced environment
Broad administrative and operational background with the ability to resolve both routine and atypical issues in a timely manner
Ability to effectively coordinate with leadership, staff, subject matter experts, and other stakeholders

Prior experience serving as, or directly supporting, a Chief of Staff, Deputy Chief of Staff, Executive Officer (XO), or comparable senior leadership office
Familiarity with tasking management or Request for Information (RFI) management systems
Experience supporting senior-level organizations in complex, highly regulated environments
Active U.S. Government Counterintelligence (CI) Polygraph