Fleet Administrative Assistant

United States·Lowellmid

Administrative AssistantAdministration & Office Support

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Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

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Administrative AssistantAdministration & Office Support

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

Wachter is currently accepting applications for an Administrative Assistant focusing on fleet and tool management in our Lowell, AR office. Ideal candidates should be willing to learn new skills or possess experience in administrative tasks related to fleet care and monitoring. This position is Monday-Friday, 8 am - 5 pm.

We seek self-motivated and reliable candidates, who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.

Medical, Dental, Prescription & Vision Benefits--No premium cost!

Life, AD&D and LTD insurance

Paid Vacation and Holidays

Company-Matched 401(k) and IRA Retirement Savings

Assist the Fleet Manager with daily administrative and operational fleet functions.
Manage vehicle registrations, renewals, state licensing requirements, and related documentation.
Track required vehicle maintenance and communicate with maintenance and body shops as needed.
Coordinate, review, and reconcile purchase orders, invoices, maintenance expenses, and field employee expenses.
Monitor fleet-related charges, identify potential fraudulent activity, and assist with resolving discrepancies.
Activate, maintain, assign, and deactivate nationwide toll transponders and manage associated toll costs.
Assist with GPS assignments, migrations, utilization, and reporting discrepancies.
Assign, track, and maintain company tools, equipment, and other assets issued to field employees.
Order tools, materials, uniforms, PPE, and other supplies as requested.
Record and maintain fleet, tool, material, and asset information within company systems and shared platforms.
Prepare and distribute monthly reports related to fleet expenses, allocations, inventory, truck stock, tools, and company assets.
Research and resolve reporting or allocation inaccuracies in a timely manner.
Assist with fleet and tool inventory audits and ensure records remain accurate and up to date.
Support the Fleet Manager with training and documentation of standard operating procedures.
Perform miscellaneous administrative and fleet-related duties as assigned.