Executive Assistant

Join a fast-paced established environment where you'll coordinate priorities, streamline communication, and help ensure projects stay on track.

• Flexible part-time role, initially 25–30 hours per week
• Varied position combining project coordination and executive support
• Ideally based in Queenstown, or sounding areas

Our client is looking for a highly organised Project Coordinator / Executive Assistant to provide support across a range of business initiatives and projects.

Working closely with a director in the business, you'll play a key role in coordinating activities, managing priorities, and ensuring actions continue progressing.

• →Manage calendars, meetings and scheduling requirements
• →Coordinate actions, deadlines and follow-ups across multiple projects
• →Act as a central point of communication between internal and external stakeholders
• →Maintain organised records, documentation and correspondence
• →Monitor priorities and ensure key tasks remain on track
• →Support information flow and communication across various workstreams
• →Maintain simple tracking and reporting systems

• Highly organised with strong attention to detail
• Excellent written and verbal communication skills
• Proactive and comfortable managing competing priorities
• Commercially aware with sound judgement
• Confident using Excel, digital calendars, document management systems and AI tools
• Able to work independently and take ownership of outcomes
• Previous experience in project coordination, executive support, administration or a similar role
• Additional hours may become available over time

This role will suit someone who enjoys creating order, keeping people connected, and ensuring priorities continue moving forward in a fast-paced environment.

Please email Sarah Bailey at Walker Smith sarah@walkersmith.co.nz or call 022 126 0074.