Team Assistant

The role provides proactive coordination, communication, engagement, administration and operational support for 3 Head Of's in the CDAO division. 

You'd be joining the Chief Data & Analytics Office, the team responsible for how the bank manages its data, builds analytics and AI capability, sets the standards for how it's done, and helps people across the Group adopt new technology. You'll support several leaders across this work, which means you get a broad view of what's happening in data and AI at the bank, and you'll use Copilot and AI tools in your own work every day. 

As a trusted team enablement partner, the Team Assistant creates structure, anticipates needs and helps the function stay organised and connected. The role proactively identifies opportunities to simplify ways of working and uses Microsoft Copilot, AI and digital tools to improve the efficiency and quality of administrative, coordination and communication activities. This is a team-wide productivity and efficiency role rather than a personal assistant role for a single leader. The position is hands-on, solutions-focused and suited to someone who enjoys building relationships, solving practical problems and making things happen in a fast-moving environment.

Key Responsibilities include: 

• AI productivity and Continuous Improvement - Help identify repetitive activities that can be simplified, standardised or automated
• Team and Leadership Support - Coordinate leadership meetings, planning sessions, workshops, town halls, offsites and team events
• Team Coordination and Administration - Coordinate travel, expenses, invoices and administrative requests in line with Group processes
• Communication and Engagement - Partner with leaders to communicate key messages consistently and support celebrations, recognition and team events
• Stakeholder Engagement - Coordinate activities involving multiple leaders, teams and stakeholders with clear ownership and follow-through
   

• Experience supporting multiple stakeholders 
• Demonstrated ability to coordinate meetings, workshops, events and leadership activities on an end-to-end basis 
• Confident in creation of presentations, trackers, communications and reporting materials 
• Impeccable organisation skills and strong attention to detail 
• Ability to work in a fast-paced environment with competing priorities