Learning & Development Administrative Assistant

A person qualified for this position will have a proven track record of cash handling and basic administrative experience. There will be times where this person will assist in a classroom role, handling day-to-day in-person training functions and responsibilities while maintaining good communication and reporting relationships with multiple departments, field management, and company personnel at all levels. The Learning & Development Support Clerk will spend about 70% of their time handling administrative task such as meal ordering, petty cash consolidations, and gathering and preparing data or content for other team members and booking travel or ride-share transportation for students. They will be expected to transport students from nearby hotels to the classroom daily and return them at the end of the day in the company vehicle. This responsibility may be split between office staff, but the ultimate responsibility is with the Support Clerk role.

• →Regular attendance in accordance with Company’s Attendance Policy
• →Commitment to Westport’s Mission, Vision and Core Values
• →Transport trainees to and from training and the airport using a company van
• →Present training materials in a variety of settings and formats as a substitute role as needed when the Classroom Learning Specialist is unavailable
• →Book travel for new trainees attending in-person training
• →Book and communicate ride-share travel for students
• →Coordinate the onboarding, travel and training experience of new hires in the field when the Learning Operations Specialist is unavailable.
• →Inventory, monitor and preserve the integrity of our training equipment. i.e. computers, projector, etc.
• →Maintain and track the accuracy of Petty cash and per diem for trainees
• →Maintain and properly document inventories of supplies used by the Training Center
• →Other duties as assigned
  • →Periodic special projects and duties may be assigned based on company need and requirements
  • →Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines

According to the Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the essential job functions with or without a reasonable accommodation. The Company will provide reasonable work accommodations to allow the employee to perform their essential job functions and duties as detailed above. If you feel you need reasonable work accommodations, please contact the Human Resources department at (949) 748-5900.

• Valid driver’s license and reliable transportation required
• Excellent computer skills required
• General office and telephone skills required
• High-school diploma or GED required
• Experience with Microsoft PowerPoint and other Office applications required

• Goal-oriented and able to work independently
• Adaptable to various work settings and interpersonal dynamics
• Excellent verbal and written communication skills
• Excellent classroom organizational skills
• Excellent classroom planning and time management skills
• Ability to foster a collaborative team culture amongst each training cohort
• Proactive, self-starter, goal oriented and ability to work independently
• Proficient in Microsoft Office products

• Stationary Position: frequently remains stationary up to 70% of the time and sitting up to 8 hours per day
• Move/Traverse: frequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 50 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with clients who have inquiries about their storage accounts, billing invoice or other related account matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, facility objects near and far
• Climb: occasionally ascends/descends on stairway to get to office upper and lower floors

Westport Properties, Inc. is a parent company of US Storage Centers (USSC) which provides at-will, equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, disability or genetics. Furthermore, Westport Properties, Inc. expressly prohibits any form of workplace harassment and discrimination based on age, disability, color, genetics, marital status, national origin, race, religion, sex, sexual orientation, or veteran status in compliance with federal, state and applicable local laws governing employment and labor law in every location in which the company conducts business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.