29d ago

Senior Executive Assistant - WVUHS

Peak Health Building - Wvuhs Administration Suite 500senior

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

The statements described here are intended to describe the general nature of work being performed by people assigned to this position.

Requirements Summary

EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High School Diploma or Equivalent AND Four (4) years of high-level Administrative experience. OR 2.

Technical Tools

Executive AssistantAdministration & Office Support

About the Role

~1 min read

This role provides high level administrative, operational, and strategic support to senior leadership across the WVUHS Health System, serving as a trusted partner in managing executive priorities, workflows, and day to day operations. The position requires sound judgment, discretion, and the ability to anticipate needs while operating in a fast paced, highly visible environment, and plays a critical role in supporting executive effectiveness and organizational leadership.

Provides comprehensive administrative and executive support to Senior Vice Presidents, Chiefs, and Vice Presidents. Manages complex calendars, priorities, and time management for assigned Senior Executive(s) to ensure efficiency and effectiveness. Prepares executive correspondence, presentations, and memoranda with a high level of professionalism. Organizes meeting materials, tracks issues and action items, and ensures timely follow up. Coordinates administrative and leadership meetings, prepares agendas and minutes, and plans special events and executive engagements that support seamless operations and positive leadership experiences.

Requirements

~1 min read

1. High School Diploma or Equivalent AND Four (4) years of high-level Administrative experience.

2. Associate’s Degree AND Two (2) years of high-level Executive Office experience.

3. Bachelor’s Degree.

1. Experience in a health care and medical education environment.

Responsibilities

~1 min read

1. Demonstrated proficiency in Microsoft Office software (including but not limited to Outlook, Word, Excel, PowerPoint).

2. Must demonstrate excellent interpersonal and communication skills, both in writing and orally.

3. Mental acuity: Must be constantly alert to and anticipate needs of Senior Executive(s). Deadlines may be extremely tight, and failure to meet these deadlines can be critical. Total concentration and constant attention is required.

4. Excellent organizational skills

5. Ability to maintain confidentiality: Due to the wide range of individuals with whom the person in this position is interacting, failure to handle these contacts correctly and diplomatically could have adverse effects on the System. Release of incorrect or confidential information could have serious legal repercussions.

6. Analyzing and finding solutions to office procedural issues.

7. In the absence of the Director, Executive Affairs and Senior Coordinator Administration, the incumbent may have to make decisions about how to respond to specific requests from all constituencies and make appropriate referral of calls or requests to Senior Executive(s).

8. Make recommendations to the Senior Executive(s) and to departmental office staff about problems that may arise.

9. Make recommendations to the Director of Executive Affairs with regard to policies affecting departments and other aspects of the System.

United States of America (Non-Exempt)

500 SYSTEM Administration

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.