Senior Administrative Assistant

From Georgia. For Georgia.  Since 1914 Yancey Bros. Co. has proudly served as the authorized Caterpillar equipment dealer for Georgia, providing our customers with the highest quality sales, parts, and service.  From Caterpillar heavy and compact construction equipment to on-highway trucks, we remain committed to learning more about our customers, offering equipment and support to keep up with their changing needs.  This all starts with our greatest asset… our employees.

As the Senior Administrative Assistant for the Power Systems Division, you will be responsible for assisting these departments with different administrative duties.  Part of the responsibilities include running reports and compiling data using Excel, as well as scheduling and coordinating meetings and calendars for the management team. 

Primary Responsibilities:

• →Support senior managers and executives with daily tasks
• →Attend meetings and take detailed minutes
• →Calendar management, schedule appointments and update calendar
• →Make travel arrangements and reservations for senior managers
• →Create reports, spreadsheets, and presentations, provide statistical and budget reports
• →Greet and provide general support to visitors
• →Manage scheduling and meeting requests in a timely manner
• →Manage records, files and/or other documents, including sensitive material.
• →Draft emails for leaders including careful proofreading/copy editing of materials
• →Plan and coordinates meetings and special events, including catering
• →Complete travel, reimbursement, and expense reports on a timely basis in Concur
• →Exercise sound judgment and discretion with regard to confidential issues and materials

Additional Responsibilities:

• →General office duties (order supplies/fax/email/answer phones)
• →Participate in required safety program, and work in a safe manner
• →Additional duties as assigned by manager

To be successful in this position you should have strong organizational skills, fluent with Excel and creating pivot tables, formulas, and formatting, as well as be a self-starter. You should possess a sense of urgency and desire to provide superior customer service. The ability to work with a team and independently is essential to this position as well.

Education/Experience:

• 5 years’ experience as a senior administrative assistant or executive assistant in an operations environment

Required Qualifications/Skills:

• Hands on experience with programs including:
• Excel: VLOOKUP, Pivot tables, formulas, charts, large data sets
• Outlook: calendaring and email management
• PowerPoint: Executive presentations
• Adobe Acrobat DC
• Excellent verbal and written communication skills
• Strong organizational and time-management skills
• Excellent teamwork skills with ability to establish productive working relationships with other departments and personnel inside and outside the company
• Sharp attention to detail is a must; high personal standards for quality and thoroughness
• Ability to juggle multiple initiatives

Values:

At Yancey Bros. Co, we are always looking to add people to our team who share our core values:

• Safety: We value the lives and health of our team and customers above all else.
• Integrity: We are ethical and trustworthy, demonstrate respect for others, and communicate truthfully and promptly.
• Teamwork: We work as one across our organization for the benefit of our customers.
• Excellence: We strive to be the best, continuously improving our customers’ experience and the solutions we provide.
• Sense of Urgency: We respond quickly to customer needs and hold ourselves accountable for results.

Ideal candidates will demonstrate the following values:

• Acting in a safe manner
• Exhibiting honesty and integrity
• Acting in a fair and ethical manner
• Team mentality
• Delivering quality results
• Embraces change / improvement
• Exhibiting superior customer service skills
• Exhibiting pride and ownership
• Working with a sense of urgency
• Exhibiting a winning attitude