Administrative Assistant

Title: Administrative Assistant

Position Function: We are looking for an Administrative Assistant to perform a variety of administrative tasks and provide support to the CEO, management, and the agency as a whole. To be successful in this role, you should be well organized, have excellent time management skills, and be able to work independently. Ultimately, you will contribute to the efficiency of the agency by providing timely administrative and operational support.

Educational Requirements:

• Bachelors Degree
• Personal Assistant (PA) Certification is a plus

Knowledge, Skills and Abilities:

• Ability to create spreadsheets, presentations, or well-written emails
• Experience with databases, Microsoft Outlook, and calendaring software
• Working knowledge of computer systems
• Excellent negotiation, interpersonal, analytical, oral and written communication skills
• Ability to effectively interact with board members, community leaders, professionals, and staff
• Knowledge of professional standards and ethics for various disciplines
• Solution-focused problem-solving skills

Duties and Responsibilities:

• Serve as a point of contact for staffs, clients, and external partners.
• Manage general email communications, including sending and responding to emails, organizing inboxes, and maintaining email folders.
• Follow up on phone calls, messages, and other communications as needed.
• Organize and maintain office filing systems, records, and documents.
• Run errands and assist with general administrative needs of the agency.
• Monitor project timelines, deadlines, and follow-up tasks.
• Conduct basic research on software, outsourcing and hiring needs, and applicable COMAR requirements.
• Perform other administrative and operational tasks as needed to support the agency, including additional duties assigned by management.

“Changing Lives at Home Mental Health, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.”

Disclaimer:

The specific statements shown in each section of this job description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Changing Lives at Home Mental Health, Inc. will inform the personnel member when changes in the respective job description are made.