Office Administrator (12-Month Contract)

Canada·MississaugaOffice Contractmid

Office AdministratorAdministration & Office Support

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Quick Summary

Key Responsibilities

Review and prepare pre

Technical Tools

Office AdministratorAdministration & Office Support

At Flynn, it's not just a job, it's a career

Responsibilities

~2 min read

→Review and prepare prequalification submissions for US branches and provide relevant information to demonstrate company strength and ability related to safety, project references and financial information.
→Liaise with the branches across the US to gather and share best practices and project details for use in prequalification questionnaires.
→Gather & update prequalification data sheet annually.
→Review, log and coordinate payments of infraction fines issued related to Fleet.
→Review and coordinate requests related to Insurance and Bonds for Canada and US branches and distribute Bonds and Insurance Certificates.
→Maintain logs for bonds issued for Canada and US, validating calculation and costs.
→Administer payments for various billings through Perceptive platform, allocating coding as applicable.
→Reconcile monthly statements for outstanding payment of Insurance and Bonds billings;
→Reconcile and provide progress report for all Bonds issued for Canada and US on a monthly and quarterly basis for reporting purposes.
→Annual renewal of Insurance Certificates for Canada and US; includes coordination and distribution of required renewals.
→Receive requests from US branches to enroll applicable projects into CCIP/OCIP programs;
→Provide insurance cost worksheet for approval related to CCIP/OCIP projects.
→Reconcile internal monthly WC/GL Exempt Reports to ensure all CCIP/OCIP projects are included.
→Provide monthly payroll reports using various platforms as applicable related to CCIP/OCIP projects.
→Coordinate internal and 3rd party audits as required for CCIP/OCIP projects.
→General Administration as required, includes data entry, filing, letters, etc.

Requirements

~1 min read

Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset.
Knowledge of COI (certificates of insurance) and surety administration.
Invoicing experience is considered an asset.
Must be organized and self-motivated with a sense of urgency.
Able to prioritize competing deadlines and manage a high-volume workload efficiently.
Courteous, professional, and customer service oriented.
Proficiency with Microsoft Office Suite and web-based software.
Intermediate Microsoft Excel knowledge is required (VLOOKUP, Macros, Pivot Tables etc.).