Project Administrative Coordinator

United States·Jupiterfull-timemid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

hands-on business experience, daily conversations with industry professionals, and a team that invests in your growth.

Technical Tools

Administrative CoordinatorAdministration & Office Support

Project Administrative Coordinator

Full-Time | In-Office | Jupiter, FL | $18 - $25 per Hour

Ready to Launch Your Career in a Role Built for People Who Love to Connect?

Maybe you just graduated and you’re looking for a first role where you can learn fast and prove what you’re capable of. Maybe you’ve been in the workforce for a while and you’re ready for a career change into an industry with real stability and room to grow. Or maybe you’re ready for more than a desk job where you rarely talk to anyone. If you’re driven, you enjoy building relationships, and you want work that actually moves things forward, this role is for you. No industry experience required. We’ll teach you the business; you bring the drive and the people skills.

Why Your Work Matters Here

Entrusted helps families and businesses recover after water, fire, and mold damage. Every completed restoration project depends on accurate documentation and timely communication with insurance adjusters. As a Project Administrative Coordinator, you’ll be the person who keeps claim files moving, so our clients get closure and our field teams get paid for their work.

Who We Are

We know what it’s like to start small. Entrusted began 20 years ago as a carpet cleaning company in South Florida. Today we’re headquartered in Jupiter, with branches in West Palm Beach, Orlando, Tampa, Jacksonville, and Houston. We’ve grown by working hard, acting with integrity, and taking care of our people, and we grow our team members as we grow the company.

What You’ll Do

Prepare and send completed invoices and estimates to adjusters
Reach out to adjusters on invoice files
Handle limited invoice negotiations and escalate higher-level negotiations and estimate files to Project Support Managers
Keep file documentation, job notes, and updates accurate in our company systems
Partner with internal team members to resolve file discrepancies and gather missing information
Monitor your assigned files to keep them moving, and escalate stalled files when needed
Make sure all documentation meets company and carrier standards
Participate in scheduled team meetings and company-wide meetings
Other duties as assigned

What Success Looks Like

Within your first year, you’ll understand how insurance claims move from estimate to payment, build real working relationships with adjusters and team members across the company, and develop negotiation and communication skills that carry into any career. Whether you’re starting your career or starting a new one, this is a strong step forward: hands-on business experience, daily conversations with industry professionals, and a team that invests in your growth.

You’ll Thrive Here If You

Are driven: you take ownership of your work and follow through until the job is done
Are relational: you genuinely enjoy talking with people and building rapport, especially over the phone
Bring a strong work ethic and integrity
Have a teachable attitude and enjoy learning new systems
Are detail-oriented with strong organizational and time management skills
Communicate clearly and professionally, both verbally and in writing
Are comfortable in a fast-paced, deadline-driven environment
Type at least 50 words per minute
Experience: recent college graduates, early-career candidates, and career changers are all encouraged to apply; administrative, customer service, or other people-facing experience is a plus, not a requirement

What We Offer

$18 - $25 per hour, based on qualifications
401(k), health, dental, and vision insurance
PTO and paid holidays
Company-paid access to Dave Ramsey’s SmartDollar
Gym reimbursement

Your Next Step Is Simple

Apply online in just a few minutes
Interview with our team to see if it’s a great fit for you
Start building your career with a team that invests in its people

You don’t have to stay in a role where you’re not learning or being recognized. Apply today and see where your next chapter can take you.

Entrusted is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.

Location & Eligibility

Where is the job

Jupiter, United States

On-site at the office

Who can apply

About this job

Pay per year: ≈ $37,440–$52,000 a year; 24% below the $58,708 median for Administrative Coordinator jobs on Jobera (117 salaries).
Who can apply: United States
Posted: 71 days ago
Employer: has 24 open jobs on Jobera.