Personal Assistant - CEO

The Personal Assistant (PA) to the CEO provides high-level administrative support to ensure the smooth operation of the CEO’s office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a primary point of contact for internal and external stakeholders. Key Responsibilities: 1. Administrative Support o Manage and maintain the CEO’s calendar, appointments, and travel arrangements. o Prepare correspondence, reports, and presentations on behalf of the CEO. o Handle incoming and outgoing communications (emails, calls, letters). 2. Meeting Coordination o Schedule and organize meetings, conferences, and board sessions. o Prepare agendas, meeting minutes, and follow-up on action items. 3. Information Management o Maintain accurate and up-to-date records and filing systems. o Handle sensitive and confidential information with discretion. 4. Project Assistance o Support the CEO in strategic initiatives and special projects. o Conduct research and compile data for decision-making. 5. Stakeholder Liaison o Act as a point of contact between the CEO and internal teams or external partners. o Maintain professional relationships with clients, partners, and board members. 6. Travel and Event Management o Organize domestic and international travel arrangements. o Coordinate company events or CEO-related functions. Requirements Education: o Bachelor’s degree in Business Administration, Management, Communications, or a related field. o MBA or equivalent is an advantage but not mandatory. Experience: o Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role. o Experience supporting C-level executives preferred. Technical Skills: o Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). o Familiarity with project management and scheduling tools (e.g., Trello, Asana, Google Workspace). Core Competencies: o Excellent verbal and written communication skills. o Strong organizational and time management abilities. o Ability to prioritize tasks and work under pressure in a fast-paced environment. o High degree of professionalism, integrity, and discretion. o Strong interpersonal skills and problem-solving ability. Other Requirements: o Flexibility to travel or work outside regular hours if required. o Multitasking capability and adaptability in dynamic environments.