Engineering Administrative Assistant

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

• Organize, maintain, and control engineering files, project documentation, and technical records

• Assist with ordering supplies through BirchStreet and ensure timely follow-up and invoice processing

• Handle correspondence and manage internal email communications

• Coordinate calendars, schedule meetings, and manage communications for the Director of Engineering

• Assist in preparing audits in accordance with EPP requirements and document monthly reports

• Coordinate cross-functional meetings, including preparing agendas, taking minutes, and following up on action items

• Maintain engineering workflows, trackers, documentation, and logs

• Update and manage engineering databases, spreadsheets, and dashboards

• Ensure accurate version control of technical documents, drawings, and manuals

• Proofread and assist in preparing technical documentation

• Act as a central point of contact for internal and external stakeholders

• Support compliance with internal policies, procedures, and safety standards

• Manage material inventory by maintaining accurate records of spare parts, tools, and consumables, monitoring par stock levels, and conducting periodic physical stock checks in coordination with the Engineering team

• Strong organizational, multitasking, and time-management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office applications

• Ability to handle confidential information with professionalism and discretion

• High attention to detail with a proactive, problem-solving mindset

• Previous experience supporting an engineering, technical, or project-based team (required)

• Familiarity with engineering terminology is an advantage

Hotel will apply for the work authorization for the successful candidate

We look forward to receiving your application!